Building Permits & Construction Observation

Process Summary#

Step 1 – Building Permit Issued#

Upon plan approval, a building permit (OSH-FD-302 Application for Building Permit) is issued and construction begins.

Step 2 – Inspector of Record (IOR) Approved#

An Inspector of Record (IOR) approved by the hospital governing board or authority is employed by the facility and works under the direction of the Design Professional of Record. The approved IOR with the required personal knowledge performs only those duties associated with the required continuous inspections, and executes the required inspections specific to the project(s) for which the IOR has been approved.

Step 3 – OSHPD Field Staff Visit the Construction Site#

The OSHPD Field Compliance Unit staff periodically visit the construction site to:

• Ensure that requirements of the building code are being met.
• Monitor the performance of the IOR.
• Document the lack of adequate, competent, or continuous inspection.

Step 4 – OSHPD Regional Compliance Officer Tasks#

The Regional Compliance Officer (RCO):

• Supervises the work activities of the field staff.
• Coordinates the monitoring of construction of heath facilities.
• Makes decisions regarding Alternate Methods of Compliance.
• Reviews qualifications and workload of Inspectors of Record (IOR).
• Monitors the on-going performance of IORs through assigned field staff.
• Issues building permits and stop work orders for unsafe, unauthorized, or non-complying construction work as necessary.

Step 5 – OSHPD Compliance Officer Tasks#

The Compliance Officer (CO):

• Conducts construction observation of the health facility’s construction to ensure work is in substantial conformance with the approved plans and specifications.
• Monitors compliance with the approved Testing, Inspection and Observation (TIO) program.
• Monitors the IOR’s performance.
• Coordinates field staff.
• Issues the certificate of occupancy and/or construction final.
• Recommends closure of projects for inactivity, noting outstanding safety issues with code sections for non-compliant work when appropriate.

Step 6 – After Construction#

Once construction is completed, OSHPD issues a certificate of occupancy which allows the owner to then apply to the Department of Health Services for a license to operate the health facility.

Explanation of AB2632 Procedures & Requirements#

Submit an Application and TIO Program#

• An Application for New Project (OSH-FD-121) and a Testing, Inspection and Observation (TIO) Form must be submitted and approved by OSHPD before construction begins.
• The application must include a description of the work to be performed, and how the project meets the criteria set forth in statute.
• Professional Stamps and Signatures as Required per California Administrative Code, Section 7-111 and Section 7-115 (An image of the required professional stamp and signature will be accepted on the drawings, however; digital signatures from a registry will not be accepted.)
• Information must be in PDF format with the view set to “Page Level”.

Office Notifies Applicant#

• The Office will notify the applicant in ten (10) working days or less if the project has been accepted or rejected, or is exempted from OSHPD review. If approved, the Regional Compliance Officer (RCO) will sign the application/permit form and notify the applicant and the Compliance Officer. Any special conditions for the approval will be noted on the application form.
• A Testing, Inspection and Observation (TIO) Program must also be submitted to the Office before a permit can be issued
• Upon approval of the application/permit, the construction work may commence.

Office Inspects Completed Work#

• The Office must inspect and approve the completed work prior to use of the system or subject of construction or alteration. Any deficiencies must be corrected before use of the system or alteration will be allowed.
• The Office may require interim inspection when walls, ceilings or other construction materials will cover the finished work.
• Responsible parties shall file verified reports in accordance with the requirements of the TIO Program.

The procedures explained above for the implementation of AB 2632 do not preclude a facility from performing emergency work required by equipment failure, natural disaster or other occurrences that require immediate repair or replacement to ensure occupant safety or health. In such instances, the facility must request and obtain authorization from the Office prior to performing the work, and submit an application for plan review and construction documents as soon as possible. Please contact the RCO for specific requirements related to authorization for emergency work.

Please direct questions regarding these procedures or projects submitted under AB 2632 to the Regional Compliance Officer.