Application Process for the Seismic Compliance Unit (SCU)
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Submit an Application to the Seismic Compliance Unit (SCU)
Submit your application and supporting documents by clicking the "Submit Application" button below. Once we process your submittal a project number will be created and you will receive an email with your project number.
Overview
- The Seismic Compliance Unit (SCU) does not review projects that involve any construction. Such reviews are performed by the appropriate region of the Building Safety Section of HCAI/OSHPD. To submit projects that involve construction, please use the eServices Portal (eSP).
- The SCU encourages documents to be submitted in an electronic format (such as Adobe PDF) via email, CD or USB drive.
- Oversized electronic documents that are too large for email, CD or USB may be uploaded using our Secure File Transfer (SFT) website, click to request an SFT link.
For questions regarding the SCU Application Process, please email the Seismic Compliance Unit.
Submittal Requirements
Each submittal should include the following;
- Letter of Transmittal
- The Transmittal should be an itemized list of the documents included in your submittal. If your submittal is a back check (a response to reviewer comments) on an existing project, please include the project number on the Transmittal.
- Application (required for all new projects):
- Application for New Project (OSH-FD-121): Please include email addresses for all facility contacts and professionals. Also, remove the Application Instructions from the end of your application prior to submittal.
- Use one application per HCAI building;
- Exception: Multiple buildings on a single application are allowed for NPC 2 Upgrades ONLY
- Additional documents, if applicable:
- Letter of Authorization (OSH-FD-309): The Letter of Authorization (LOA) is required if the Application for New Project (OSH-FD-121) is signed by an individual who is not the facility legal owner or administrator.
- Project Application Information (OSH-FD-100): To be used only on existing projects to change the project professionals and/or facility contacts.
- Supporting documents:
- Professional Stamps and Signatures are required per California Administrative Code, Section 7-111 and Section 7-115.
- Each supporting document should be a separate PDF file and should be named according to the SCU naming conventions outlined in the Document Submittal Format table below.
- Include the facility name and HCAI five-digit facility ID number on all supporting documents.
- If you are submitting several applications (one for each building) for the same Project Type, you do not need to submit a separate set of supporting documents for each application. You may submit a single set of supporting documents for all applications of the same project type.
- Plans and Drawings:
- Professional Stamps and Signatures are required per California Administrative Code, Section 7-111 and Section 7-115.
- HCAI Approved reference plans and as-built drawings should be separate PDF files (separated by HCAI project number, where applicable) and should be named according to the SCU naming conventions outlined in the Document Submittal Format table below.
- Include the HCAI project number on all plan sets and drawings.
- Once your application is processed you will receive a project number (project numbers are prefixed by SRU, SER, SEN, SES) by email. Please include this project number on all documents that you submit for back check. For more information regarding SCU project numbers, see the Project Number and Project Type table below.
Document Naming Conventions
Each document file name should conform to the Naming Conventions outlined in the table below.
Each document name is comprised of four types of information;
- The five-digit Facility ID Number, FACNO
- The Document Abbreviation (see table below for abbreviations of common document types)
- The Building Number, BLD0#### (use BLDMULTI if the document applies to more than one building)
- The date of submittal, YYYYMMDD (example: January 1, 2025, or 01/01/2025, should be 20250101)
Example
Facility 12345 will be submitting a Transmittal, an Application, and a Material Testing Program for BLD-01234, on 01/01/2025. The document file names should look like this;
- 12345_TRN_BLD01234_20250101
- 12345_APP_BLD01234_20250101
- 12345_MAT_PRG_BLD01234_20250101
| Document Type | Document Abbreviation | Naming Convention |
|---|---|---|
| Application | APP | FACNO_APP_BLD0####_YYYYMMDD |
| Basis of Design | BOD | FACNO_BOD_BLD0####_YYYYMMDD |
| GeoTech Reports | GEO | FACNO_GEO_BLD0####_YYYYMMDD |
| Material Testing Program | MAT_PRG | FACNO_MAT_PRG_BLD0####_YYYYMMDD |
| Material Testing Results | MAT_RES | FACNO_MAT_RES_BLD0####_YYYYMMDD |
| NPC # Upgrade or Evaluation (# = 1, 2, 3, 4D, 4, 5) | NPC#_UPG NPC#_EVAL | FACNO_NPC#_UPG_BLD0####_YYYYMMDD FACNO_NPC#_EVAL_BLD0####_YYYYMMDD |
| Other Documents (only use when no other description fits) | DOCS | FACNO_DOCS_BLD0####_YYYYMMDD |
| Plans (not to be used for HCAI project number or Approved plan sets – see Reference Plans) | PLAN | FACNO_PLAN_BLD0####_YYYYMMDD |
| Reference Plans (HCAI project number and Approved plan sets) | REF_HCAI APPROVED PROJECT # | FACNO_REF_(HCAI Approved Project #)_YYYYMMDD Example: 12345_REF_HS0123456_20201103 |
| Reports | RPT | FACNO_RPT_BLD0####_YYYYMMDD |
| Response to Remarks Letter (client response to HCAI remarks) | RES_LTR | FACNO_RES_LTR_BLD0####_YYYYMMDD |
| SMRF Program (SMRF = Steel Moment Frame) | SMRF_PRG | FACNO_SMRF_PRG_BLD0####_YYYYMMDD |
| SMRF Results (SMRF = Steel Moment Frame) | SMR_RES | FACNO_SMRF_RES_BLD0####_YYYYMMDD |
| SPC # Upgrade or Evaluation (# = 1, 2, 3, 4D, 4, 5) | SPC#_UPG SPC#_EVAL | FACNO_SPC#_UPG_BLD0####_YYYYMMDD FACNO_SPC#_EVAL_BLD0####_YYYYMMDD |
| SPC 4D MTCAP Program (MTCAP = Material Testing & Condition Assessment) | MTCAP | FACNO_MTCAP_BLD0####_YYYYMMDD |
| SPC 4D MTCAP Results (MTCAP = Material Testing & Condition Assessment) | MTCAR | FACNO_MTCAR_BLD0####_YYYYMMDD |
| Specifications | SPEC | FACNO_SPEC_BLD0####_YYYYMMDD |
| Structural Calculations | CALC | FACNO_CALC_BLD0####_YYYYMMDD |
| Letter of Transmittal | TRN | FACNO_TRN_BLD0####_YYYYMMDD |
YYYYMMDD = YYYY = 4-digit Year, MM = 2-digit Month, DD = 2-digit Day
Project Number and Project Type
A project number will be assigned based on the submittal project type, as outlined in the table below:
| Project Numbers | Project Types |
|---|---|
| SRU-YYYY-##### (Example: SRU-2020-00123) | Request for SPC or NPC Upgrade SPC 2, 3, 4D, 4, 5 Upgrades NPC 2, 3, 4D (Level 1, 2, 3), 4, 5 Upgrades 2007 & 2010 HAZUS Reassessment 2010 HAZUS VSI GeoHaz (GeoHazards Report) |
| SER-YYYY-##### (Example: SER-2020-00123) | Application for Seismic Evaluation Report SPC 2, 3, 4, 5 Evaluations NPC 2, 3, 4, 5 Evaluations Adding a Building to OSHPD Inventory Building Demolition/Conversion/Delicensing/Removal Materials Testing Program Materials Testing Results SMRF (Steel Moment Frame) Program SMRF (Steel Moment Frame) Results SPC 4D Material Testing & Condition Assessment Program SPC 4D Material Testing & Condition Assessment Results |
| SEN-YYYY-##### (Example: SEN-2020-00123) | Application for Seismic Extension – NPC SB 2006 Extension SB 499 Item 2 & 7 Extension |
| SES-YYYY-##### (Example: SES-2020-00123) | Application for Seismic Extension – SPC AB 1527 Extension AB 2190 Extension AB 2404 Extension SB 564 Extension SB 90 Extension SB 499 HAZUS Fail Extension SB 306 Extension SB 1661 Extension |
YYYY is the 4-digit Year that the project was created.