HOLLYWOOD PRESBYTERIAN MEDICAL CENTER

1. Policy Statement

Supplier Diversity Policy Statement

It is the policy of CHA Hollywood Presbyterian Medical Center (HPMC) to strengthen and sustain meaningful relationships within the communities we serve by actively promoting the development, inclusion, and utilization of certified minority-owned, women-owned, LGBTQ+, and disabled veteran business enterprises. We are committed to engaging suppliers who demonstrate a high standard of excellence and align with our values of diversity and equity. Whenever feasible, HPMC will request information from new and prospective suppliers regarding their certification status within applicable small and diverse business categories.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Our hospital’s short-term goals are focused on strengthening operational efficiency, enhancing patient care support, and expanding inclusive procurement practices.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Whenever feasible, HPMC will request information from new and prospective suppliers regarding their certification status within applicable small and diverse business categories. This practice is embedded in our sourcing procedures, including during Requests for Information (RFI) and Requests for Proposals (RFP), in alignment with our inclusive procurement strategy.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

1.Evaluating marketing channels for RFP and RFI to communicate Hospital Supplier Diversity Program and to encourage broad participation. 2. Identifying social media platforms, including but not limited to Hospital Website, Facebook, and LinkedIn to increase awareness of our Hospital Supplier Diversity Program. 3. Establishing opportunities for collaboration around Hospital Diversity Program through our business trade and professional association.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

1. Planning for training and education of staff on Supplier Diversity Program with annual updates and validation of competencies. 2. Developing annual reporting of purchasing activities to communicate diversity of suppliers.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

1. Developing a "landing page" within the HPMC website specific to our Supplier Diversity Program allowing business to: a. obtain our Supplier Diversity Program policy b. complete a vendor registration form c. identify as a diverse supplier, and d. find a list of current supplier opportunities

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

As part of our ongoing commitment to equity and inclusion in procurement, we are currently evaluating and expanding our marketing channels to ensure that RFPs (Requests for Proposals) and RFIs (Requests for Information) related to our Supplier Diversity Program are communicated broadly, transparently, and effectively.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Evaluating marketing channels for RFP and RFI to communicate Hospital Supplier Diversity Program and to encourage broad participation.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Over the past two years, our hospital has actively implemented several key recommendations from the Hospital Diversity Commission, with a specific focus on embedding equity into our procurement and operational practices. Highlights of past implementation include: 1. Supplier Diversity Policy Adoption 2.Policy language was added to procurement documents, vendor registration, and contract templates.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

In alignment with our hospital’s strategic commitment to diversity, equity, and inclusion we are actively implementing key recommendations issued by the Accesibility and Inclusion Team and GPO. These recommendations focus on expanding supplier diversity, improving inclusive procurement practices, and ensuring accountability across the organization. -Include diversity language in standard contract templates and vendor onboarding packets. -Require that at least one certified diverse supplier is considered for every competitive bid when available.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Our hospital’s procurement process is structured to ensure compliance, transparency, fiscal responsibility, and alignment with patient care needs. The process is centralized through the Supply Chain Management Department and follows these key phases: 1. Needs Identification -Department leaders or clinicians identify a need for goods or services. -Requests are reviewed for alignment with clinical efficacy, patient safety, and operational standards. 2. Product Review and Value Analysis -New product or service requests go through a Value Analysis Committee (VAC), which evaluates clinical justification, cost-benefit, regulatory compliance, and potential overlap with existing contracts. -Infection control, biomed, facilities, and clinical engineering are engaged when applicable. 3. Vendor Evaluation and Sourcing -Approved needs trigger a sourcing event, which may include RFI (Request for Information), RFP (Request for Proposal), or direct negotiations. -The sourcing team considers quality, cost, delivery capability, supplier diversity status, and sustainability. -For clinical products, we may leverage Group Purchasing Organization (GPO) contracts or negotiate local agreements. 4. Contracting and Compliance -Legal and contract management teams review terms and ensure compliance with federal, state, and Joint Commission standards. -All vendors must complete credentialing and meet hospital insurance, HIPAA, and safety requirements. 5. Purchase Order Issuance and Fulfillment -Once a contract or quote is finalized, a Purchase Order (PO) is generated through the hospital’s ERP system (e.g., Paragon) -All purchases must be PO-based unless approved under emergency protocols. 6. Receiving and Inventory Management -Deliveries are routed through Receiving for inspection and verification. -Items are asset tagged if capital, perpetual supplies are tracked through inventory systems for replenishment, usage, and charge capture. 7. Invoice Matching and Payment -The hospital uses a three-way match (PO, receipt, invoice) for payment approval. -Finance processes payments according to agreed-upon terms, and vendors can access remittance details through the supplier portal. 8. Performance Monitoring and Review -Supplier performance is monitored regularly for service, delivery, cost control, and issue resolution. -Non-performing vendors may be reviewed and removed from the approved supplier list.

Website Link(s)

https://www.hollywoodpresbyterian.com/health-equity-diversity-and-inclusion/ is

Do you require suppliers to be certified?

Yes

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$321,648,440

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Dagmar Wilson

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Liliana Viamari, MBA

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• https://www.vizientinc.com

10. Other Relevant Information

NA

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