JOYCE EISENBERG KEEFER MEDICAL CENTER

1. Policy Statement

Supplier Diversity Policy Statement

Joyce Eisenberg Keefer Medical Center is committed to fostering diversity, equity, and inclusion through our procurement practices. Our Supplier Diversity Program supports the engagement of small and diverse-owned businesses, including those owned by minorities, women, veterans, LGBTQ+ individuals, and persons with disabilities. By building relationships with a broad range of suppliers, we strengthen our supply chain, promote equitable economic growth, and reflect our ongoing commitment to advancing health and well-being in the communities we serve.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Goals for the next 6 months include but are not limited to incorporating diverse supplier information gathering and tracking into our process and programs for contracting, financial recording, and organizational reporting. Standard education on vendor and supplier diversity, AB 962 and AB 1392, and internal systems to promote and record data for current and new applicable employees. Implementation of website sections dedicated to vendor and supplier diversity.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Long term goals beyond one year include integrated software solutions or modifications of current software to facilitate and track supplier diversity, including in the areas of contracting and finance. In alignment with the supplier diversity requirements and our continued commitment to inclusive sourcing, we are actively working to transition to a new Group Purchasing Organization (GPO) that better promotes supplier diversity. Increase of certified diversity spend to 6% and above.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

We encourage and facilitate diverse suppliers through active outreach, communications, workgroups, and participation with fostering organizations such as Hospital Association of Southern California (HASC), and participation in the Healthcare Inclusive Procurement Network (HCIPN) to enhance access and contracting opportunity with diverse vendors and suppliers.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

We have incorporated the process of diverse vendor and supplier procurement into ongoing leadership strategic development, as well as educated staff on the importance and expectation of supporting supplier diversity. Through the process of data analysis and further supportive systems development, we are increasing efforts and systems to encourage growth and expansion of diverse suppliers. This includes integration of supplier diversity considerations into hospital functions, including but not limited to contracting and financial recording.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Outreach is conducted through partnership and participation with Hospital Association of Southern California (HASC), as well as other institutions and organizations that have well developed supplier diversity plans, and participation in the Healthcare Inclusive Procurement Network (HCIPN) . In addition, we are sharing our requirements for supplier diversity with our supply chain key stakeholders, including our global purchasing organization. We are in the process of enhancing our digital communication through the use of potential outreach methods, including website announcements and posts to include communication and outreach to potential diverse suppliers.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

We are working with Healthcare Inclusive Procurement Network (HCIPN) to access and contribute to a diverse business network directory. The program is designed to support access to and share an expansive network of contract-ready diverse vendors and suppliers. We also continue to work with Hospital Association of Southern California (HASC) to further develop resources and procurement of diverse business enterprises.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

We will work with applicant suppliers to minimize barriers if they were to arise whenever possible. Issues that are known will be reviewed and addressed on a case by case basis by leadership, with a goal of reducing or minimizing barriers.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Leadership meetings were held to review the requirements, data, tracking and collection process and develop plans for furthering outreach to diverse suppliers. The hospital has developed a supplier diversity policy statement that promotes the use of diverse suppliers, has developed outreach and collaboration through HASC and HCIPN, established metric owned and tracked by leadership, developed an inclusion policy to identify and track diverse supplier spending, implemented policy to address and mitigate barriers to diverse supplier participation, and educated stakeholders to the importance of supplier diversity and its growth. The hospital also conducted outreach to the current GPO, as well as other potential suppliers, to further efforts to obtain supplies and services from certified diverse suppliers.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

The process action items include updating software to enhance tracking of diversity spending and reporting, enhancing the website to facilitate diverse supplier participation, updating future contract language to facilitate diverse suppliers who are certified, transition to a new Group Purchasing Organization (GPO), and providing further ongoing education to stakeholders on AB 1382 & 962.

6. Procurement Process and Certification

Please describe your hospital's procurement process

The procurement process occurs through both direct contracting and subcontracting, as well as procurement through vendors and suppliers contracted with our Group Purchasing Organization.

Website Link(s)

https://www.lajhealth.org/supplier-inquiries

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$11,783,971

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Robin Ray

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Robin Ray

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Navigator Group Purchasing Inc.
• https://navigatorgpo.com/

10. Other Relevant Information

This is the 1st year the hospital has surpassed the threshold, and we are diligently working on our supplier diversity program. We have recently hired a Purchasing Services Manager who is well versed in supplier diversity requirements and planning.

Looking for Related Reports?

• Hospital Fair Billing Policies
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