LUCILE PACKARD CHILDREN’S HOSPITAL STANFORD

1. Policy Statement

Supplier Diversity Policy Statement

Lucile Packard Children's Hospital is committed to engaging a wide range of suppliers throughout our sourcing and procurement processes, ensuring that we actively seek partnerships with businesses that reflect the communities we serve. Our strategy is designed to foster relationships with local enterprises to enhance economic opportunities and promote inclusivity in our operations.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

In alignment with our commitment to fostering an inclusive economy and supporting local, small and diverse businesses, in a manner consistent with applicable federal and state laws, Lucile Packard Children's Hospital sets the following short-term goal to increase procurement opportunities within the next 12 months: - Collaboration with industry consortiums and leaders to share best practices and facilitate vendor introductions - Partnership with (Group Purchasing Organization) GPO and Supplier Gateway to identify and align diverse vendor opportunities - Membership with Healthcare Anchor Network and participation in the redesign committee to establish future goals for institutions across the US - Conduct quarterly assessments of procurement practices and metrics to ensure accountability and transparency in our progress

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

In alignment with our commitment to fostering an inclusive economy and supporting local, small and diverse businesses, in a manner consistent with applicable federal and state laws, Lucile Packard Children's Hospital sets the following long-term goal to increase procurement opportunities within the next few years: - Partnership and membership with advocacy organizations for local, small, minority, women, veteran, disabled, and LGBTQ groups to facilitate vendor introduction or business matchmaking opportunities - Partnership with (Group Purchasing Organization) GPO and Supplier Gateway to identify and align diverse vendor opportunities - Membership with Healthcare Anchor Network and alignment of Stanford Medicine program to established HAN goals - Collaboration with civic groups within the communities we serve - Conduct quarterly assessments of procurement practices and metrics to ensure accountability and transparency in our progress, making necessary adjustments to our strategies as needed - Establish supplier development program designed to provide resources, training, and support to help businesses navigate the procurement process and enhance their competitiveness

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Through internal collaboration and external outreach Lucile Packard Children's Hospital advances the use of local, small and diverse suppliers, in a manner consistent with federal and state laws, to achieve the best value for all facilities within the system, while supporting our community. Elements of achievement include: 1) All suppliers, including diverse suppliers are encouraged to submit company services/products and capabilities via email or registration with Supplier Gateway. 2) Category management protocol are designed to allow all suppliers to compete, without regard to race, ethnicity, gender, sexual orientation, physical or mental disability, military and/or veteran status or any other basis protected by federal and state law; the procurement process flow includes language and guidelines to support the participation and potential selection of diverse suppliers in a manner consistent with federal and state law. 3) Leveraging tools and resources provided by diverse business advocacy organizations, Group Purchasing Organization, and Supplier Gateway to identify opportunities for increased spending with diverse suppliers. 4) Partnering with distributors and prime suppliers to utilize diverse suppliers, report Tier 2 diverse spend.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Lucile Packard Children's Hospital: - Utilizes category management guidelines, search engines, and outreach events to identify all suppliers, including diverse suppliers - Engages in internal working groups made up of various stakeholders to communicate and solicit feedback on current initiatives - Participates in national, regional, and local initiatives and business matchmaking conferences to maintain awareness of resources that will assist sourcing teams in actively seeking out diverse suppliers that can provide competitive high-quality goods and services - Adopted standards that encourage the inclusion of local, employee-owned, and diverse suppliers in RFQ/RFI/RFP opportunities

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Lucile Packard Children's Hospital engages in: - Partnering and membership with advocacy organizations for local, small, minority, women, veteran, disabled, and LGBTQ groups to communicate contracting opportunities, participate in or facilitate diverse vendor introduction or business matchmaking opportunities - Partnership with (Group Purchasing Organization) GPO and Supplier Gateway to identify and align diverse vendor opportunities - Participation and leadership in industry consortiums and peer groups - Formal vendor introduction/screening process

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Lucile Packard Children's Hospital promotes the benefits and value of certification to diverse business enterprises that we do business with. We continue to explore and cultivate partnerships with advocacy organizations such as NMSDC, Disability:IN, WBENC, and NGLCC. Stanford is a member of Disability:IN and supports its efforts to prepare Disabled Owned Business Enterprises (DOBEs) for contract readiness and opportunities. Stanford's membership with WBEC-Pacific includes ongoing support of Women Business Enterprises (WBEs) through our utilization of its resources and participation in business matching events and supplier introductions sessions.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Clear Communication: We maintain open lines of communication with potential suppliers to understand their concerns and challenges. This includes providing detailed information about our procurement processes and requirements. Supplier Education: We offer resources and training sessions to help potential suppliers understand our standards and compliance requirements. This can help address any knowledge gaps that may hinder their ability to become a supplier. Dedicated Teams: We have dedicated teams that focus on resolving issues that may arise during the supplier onboarding process. Flexible Requirements: Where possible, we may offer flexibility in our requirements to accommodate suppliers, particularly local, small or diverse businesses, to ensure a more inclusive supplier base.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

The majority of the commission recommendations were previously implemented including executive alignment, policies/processes, reporting/metrics, contract language, website/technology, outreach, prime suppliers measure and report on spend with diverse suppliers, etc.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

We already meet most of the commission recommendations and will evaluate additional metrics.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Needs Assessment: The process begins with identifying the needs within the organization. This involves collaboration with clinical and administrative teams to determine the specific products or services required. Market Research: Once needs are identified, we conduct market research to explore potential suppliers and evaluate their offerings. This includes assessing quality, pricing, and compliance with regulatory standards. Supplier Selection: We invite qualified suppliers to submit proposals or bids through a Request for Proposal (RFP) or Request for Quotation (RFQ) process. Suppliers are evaluated based on criteria such as business need, quality, cost, delivery timelines, resiliency, sustainability, and service capabilities. Negotiation: After selecting potential suppliers, we enter into negotiations to finalize terms and conditions, including pricing, delivery schedules, and service agreements. This step ensures that both parties have a clear understanding of expectations. Contracting: Once negotiations are complete, we formalize the agreement through a contract. This contract outlines all terms, including compliance with legal and regulatory requirements, performance metrics, and payment terms. Order Placement: After the contract is signed, purchase orders are generated and sent to the selected suppliers. This step includes specifying quantities, delivery dates, and any special instructions. Receiving and Inspection: Upon delivery, our logistics department inspects the goods or services to ensure they meet the agreed-upon specifications. Any discrepancies are addressed promptly with the supplier. Payment Processing: After successful receipt and inspection, invoices are processed for payment according to the terms outlined in the contract. Our finance team ensures that all payments are made in a timely manner. Performance Evaluation: We continuously monitor supplier performance through metrics. Supplier Relationship Management: We foster ongoing relationships with our suppliers, encouraging open communication and collaboration. This helps us address any issues that may arise and explore opportunities for improvement. By following this structured procurement P.R.O.C.E.S.S - "Purchasing Reliable products and services that are Outcomes based, Customer coordinated, from Equitable and Sustainable Sources" we aim to ensure that we acquire the best products and services to support our mission of providing high-quality patient care.

Website Link(s)

https://stanfordhealthcare.org/about-us/supplier-diversity.html

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$1,293,071,000

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Meredith Edwards

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Meredith Edwards

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• http://www.vizientinc.com

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