COMMUNITY MEMORIAL HOSPITAL – OJAI

1. Policy Statement

Supplier Diversity Policy Statement

POLICY TITLE: NATIONAL SUPPLIER DIVERSITY APPLIES TO: x CMH x OVCH x CCC x AM Department: Materials Management Control Number: Board Approval Date: I. PURPOSE: This policy outlines the requirements to provide small, disadvantaged women-owned small businesses, veteran-owned small businesses, small businesses, service-disabled veteran-owned small businesses, HUBZone small business, and other diverse supplier’s equal opportunity to compete for CMHS subcontracts and provides the guidelines for diverse supplier participation in all CMHS’s purchases. The policy also outlines the sourcing requirements in accordance with Federal subcontracting plan commitments. II. POLICY: It is CMHS’s policy to prefer to use a qualified diverse supplier whenever one is both available and able to meet CMHS’s business terms and conditions at a competitive price. CMHS is not obligated to use as diverse supplier over others when they are not able to meet the business requirements including pricing. III. SCOPE: This policy applies to all employees who are employed by the following entities (collectively referred to as “CMHS”) (CMHS) and their subsidiaries. IV. PROVISIONS: California Hospital Supplier Diversity Report 2024 A. Federal Subcontracting Program: CMHS is required to comply with federal laws established to provide equal opportunity for small, small disadvantaged, women-owned small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small business to compete for subcontracts. The Federal Subcontracting Plan is published on the NSD website. B. GOALS: The Federal Subcontracting Plan establishes annual goals, for the use of small, small disadvantaged, women-owned small businesses, veteran-owned small businesses, and HUBZone small businesses in each region. Authorized contracting groups should make every possible effort to meet the federal subcontracting goals by purchasing from these diverse suppliers. C. Supplier Diversity Strategies: Employees with contracting/sourcing responsibilities are required to: Conduct a thorough search using available tools to identify diverse suppliers for every applicable contracting and purchasing opportunity. Integrate diverse suppliers in all phases of the contracting/purchasing process and collaborate with NSD to define strategies to promote/enhance diverse supplier participation where opportunities exist. Continue to utilize and develop diverse suppliers who perform well V. DOCUMENTATION: (Optional- List where key items addressed in policy must be documented)

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Community Memorial Health System’s commitment is to make supplier diversity an integral part of our Supply Chain Management (SCM) strategy. CMHS looks to implement a purchasing policy for our hospital system that provides certified minority, women, service-disabled, veteran-owned, LGBTQ and small business enterprises the maximum opportunity to participate as suppliers of goods and services.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

CMHS employees are expected to commit themselves to its implementation through integration into direct purchasing and distribution strategies. We are working with a third party to implement a process for capturing the diversity data within our ERP. We are also working with our GPO Vizient to develop a process / strategy for our team that will enable them to seek out potential suppliers to meet the diversity requirements. How does

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Community resources are an integral part of CMHS outreach. We will work with identified community resources to get involved with certified minority, women, service-disabled, veteran-owned, LGBTQ and small business enterprises and contractors.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

CMHS employees are expected to commit themselves to its implementation through integration into direct purchasing and distribution strategies. We are working with a third party to implement a process for capturing the diversity data within our ERP. We are also working with our GPO Vizient to develop a process / strategy for our team that will enable them to seek out potential suppliers to meet the diversity requirements.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Community resources are an integral part of CMHS outreach. We will work with identified community resources to get involved with certified minority, women, service-disabled, veteran-owned, LGBTQ and small business enterprises and contractors.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Procurement is done at the national level with Vizient as our primary group purchasing organization (GPO). We are also part of a group purchasing coalation through Vizient as a participating member of Captis, which is mostly composed of hospitals in the midwestern United States and chaired by the Mayo Clinic for sourcing, contracting, and value analysis. New product requests are reviewed at the item-level and product spend category level by hosptial supply chain and value analysis team, both chaired by myself. All items are reviewed for contracted status, pricing verificaiton, reimbursement and clinical outcome performance metrics. This is facilitated by a new product screening tool called Symplr Spend. Physician and clinical justification is required to bring in a new product. Commitments to existing agreements, validating product validity and value propositions are all taken into consideration. All suppliers are reviewed, regardless of active status and contracted status.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Procurement is done at the national level with Vizient as our primary group purchasing organization (GPO). We are also part of a group purchasing coalation through Vizient as a participating member of Captis, which is mostly composed of hospitals in the midwestern United States and chaired by the Mayo Clinic for sourcing, contracting, and value analysis. New product requests are reviewed at the item-level and product spend category level by hosptial supply chain and value analysis team, both chaired by myself. All items are reviewed for contracted status, pricing verificaiton, reimbursement and clinical outcome performance metrics. This is facilitated by a new product screening tool called Symplr Spend. Physician and clinical justification is required to bring in a new product. Commitments to existing agreements, validating product validity and value propositions are all taken into consideration. All suppliers are reviewed, regardless of active status and contracted status.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

n/a

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

We are partnering with Vizient and Captis to promote diverse spend, including being able to quickly identify these vendors in our vendor catalog. In addition, we review contracted spend categories to see where a diverse supplier can become a primary or secondary option for relevant spend categories.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Methods Resolve Issues Issues should be addressed to Michael Alfaro for review and resolution. Past Implementation Relevant Recommendations n/a Planned Implementation Relevant Recommendations We are partnering with Vizient and Captis to promote diverse spend, including being able to quickly identify these vendors in our vendor catalog. In addition, we review contracted spend categories to see where a diverse supplier can become a primary or secondary option for relevant spend categories. Hospital Procurement Process Procurement is done at the national level with Vizient as our primary group purchasing organization (GPO). We are also part of a group purchasing coalation through Vizient as a participating member of Captis, which is mostly composed of hospitals in the midwestern United States and chaired by the Mayo Clinic for sourcing, contracting, and value analysis. New product requests are reviewed at the item-level and product spend category level by hosptial supply chain and value analysis team, both chaired by myself. All items are reviewed for contracted status, pricing verificaiton, reimbursement and clinical outcome performance metrics. This is facilitated by a new product screening tool called Symplr Spend. Physician and clinical justification is required to bring in a new product. Commitments to existing agreements, validating product validity and value propositions are all taken into consideration. All suppliers are reviewed, regardless of active status and contracted status.

Website Link(s)

http://www.mycmh.org

Do you require suppliers to be certified?

Yes

Do you accept self-certification

Yes

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$1,326,807

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Michael V Alfaro

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Michael V Alfaro

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient, Inc
• vizientinc.com

10. Other Relevant Information

Employee Involvement CMHS employees are expected to commit themselves to its implementation through integration into direct purchasing and distribution strategies. We are working with a third party to implement a process for capturing the diversity data within our ERP. We are also working with our GPO Vizient to develop a process / strategy for our team that will enable them to seek out potential suppliers to meet the diversity requirements.Outreach & Communication Community resources are an integral part of CMHS outreach.We will work with identified community resources to get involved with certified minority,women, service-disabled, veteran-owned, LGBTQ and small business enterprises andcontractors.

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