EL CAMINO HEALTH

1. Policy Statement

Supplier Diversity Policy Statement

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to the established policies and procedures. El Camino Health will facilitate tangible contract opportunities that will mutually add value to our health system, our stakeholders, and the businesses that participate in our program.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we have identified the following short-term goals and timetables: A. Spend Targets (Q3-Q4) - 1. Allocate 5-8% of total non-clinical spend to diverse suppliers by the end of calendar year B. Expand Supplier Outreach (Q3-Q4)- partner with additional organizations to source certified suppliers by the end of calendar year C. Diversify RFP Participation (Q3-Q4))- ensure at least one diverse supplier is invited to participate in every RFP for eligible services

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we have identified the following goals and timetables: A. Spend Targets (annually) - 1. Increase 5% of total spend to diverse suppliers by the end B. Expand Supplier Outreach (annually) - conduct outreach and vendor fairs C. Diversify RFP Participation (annually)- establish RFP procedure to ensure at least one diverse supplier is invited to participate in every RFP for eligible services and track inclusion rates annually D. Internal reporting (Quarterly) -refine established metrics and regular tracking of diverse spend. Launch quarterly reporting dashboards.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we have engaged a 3rd party vendor to seek out, manage and track potential opportunities for minority, women, LGBTQ, and disabled veteran business enterprises to become potential suppliers

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we have: 1. Partnered with a 3rd party vendor to provide access to diverse supplier databases and highlight preferred diverse suppliers to it easier for staff to identify 2. Provide awareness campaigns 3. Set department-level goals for spend with diverse suppliers

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we: 1. Partnered with a 3rd party vendor to provide access to diverse supplier databases and highlight preferred diverse suppliers to it easier for staff to identify 2. Provide awareness campaigns 3. Use social media as a platform to engage minority, women, LGBTQ, and disabled veteran business enterprises to become potential suppliers.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts, we have partnered with Health Anchor Network which represents over 75 anchor institutions to interact with healthcare organizations nationwide that contract with women, minority, LGBT and disabled veteran business enterprises.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. We recognize that many diverse-owned businesses face systemic barriers to becoming qualified or competitive suppliers. To address this, we: 1. Simplified procurement processes and onboarding requirements 2. Tier 2 or Indirect contracting opportunities allowing small diverse suppliers to work as subcontractor or through group purchasing organizations as a stepping stone 3. Healthcare system collaboratives (Vizient, HealthTrust, HAN)

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

As recommended by the Hospital Supplier Diversity Commission, we have: 1. Established a cross-functional (HR, SCM, Governance etc), executive sponsored Healthcare Anchor Network Steering Committee and established baseline metrics to identify and spend targets and quarterly reporting. 2. Partnered Vizient and Health Anchor Network (which represents over 75 anchor institutions) to interact with healthcare organizations nationwide that contract with women, minority, LGBT and disabled veteran business enterprises. 3. Engaged a 3rd party vendor to seek out, manage and track potential opportunities for minority, women, LGBTQ, and disabled veteran business enterprises to become potential suppliers.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

El Camino Health is fully committed to providing equal opportunity to all qualified diverse suppliers to compete and participate in the sourcing and procurement process, subject to established policies and procedures. To facilitate such efforts as recommended by HAN and HSDC, we continue to implement: 1. Annual Spend Targets - 1. Increase 5% of total spend to diverse suppliers by the end 2. Expand Supplier Outreach - conduct outreach and vendor fairs 3. Diversify RFP Participation - ensure at least one diverse supplier is invited to participate in every RFP for eligible services and track inclusion rates annually 4. Internal reporting

6. Procurement Process and Certification

Please describe your hospital's procurement process

Our hospital procurement process is a structured, multi-step approach to acquiring goods and services needed to support patient care and operations. I. Needs Identification - Departments (clinical, facilities, IT, etc) identify the need for supplies, equipment or services II. Requisition Submission - a formal purchase requisition is submitted through ERP system which includes description, quantity, estimated cost, justification, desired timeframe III. Budget Review and Approval - department leadership verifies that purchase aligns with budgeted operational/capital funds and spend thresholds. IV. Sourcing & Supplier Selection - 1. Procurement team identifies potential suppliers while evaluating cost, complexity, quality, delivery timelines, certification requirements, supplier diversity status via existing internal supplier list, GPO, Supplier Diversity Database 2. Reviews cost and complexity i. low cost items - informal bid ii. Larger/strategic - formal RFP/RFQ V. Contracting - reviewed by legal 1. Terms include i. Pricing and payment terms ii. Warranty and service agreements iii. HIPAA/PHI Clauses (may involve a BAA or Data Use Agreement iv. Termination and indemnification language VI. Purchase Order Issuance - once approved, the procurement system generates a PO and sends to supplier. the PO serves as the formal authorization to deliver goods or services. VII. Delivery, Inspection and Receiving - Receiving department inspects shipments to ensure correct items and quantities, no damage/defect. Equipment will require biomedical inspection before use. VIII. Invoice Processing and Payment - Supplier submits invoice matching the PO and delivery confirmation. AP verifies 3 way match. Payment is issued per contract terms (net30) IX. Performance Monitoring and Supplier Management - ongoing evaluation of supplier for quality, reliability, responsiveness and compliance with contract terms via regular business reviews X. Data Reporting & Compliance - Procurement team reports spend data to leadership

Website Link(s)

https://www.elcaminohealth.org

Do you require suppliers to be certified?

Yes

Do you accept self-certification

Yes

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$1,043,548,723

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Abigail Robles

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Abigail Robles

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• HealthTrust
• https://healthtrustpg.com

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