Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

Good Samaritan Hospital Supplier Diversity Policy ________________________________________ 1. Purpose Good Samaritan Hospital is committed to fostering an inclusive and competitive procurement process that provides qualified diverse suppliers with equitable opportunities to compete for contracts related to goods and services. We recognize that a diverse supplier base strengthens our supply chain, promotes innovation, supports economic development, and reflects our commitment to serving the diverse communities in which we operate. This policy establishes the framework for incorporating supplier diversity into the hospital's procurement practices while ensuring compliance with all applicable federal, state, and local laws and maintaining high standards of quality, safety, service, and fiscal responsibility. ________________________________________ 2. Scope This policy applies to all departments involved in the procurement of goods and services, including but not limited to: • Medical and surgical supplies • Medical equipment • Pharmaceuticals (where applicable) • Information technology • Purchased services • Professional services • Construction and facilities management • Environmental services • Food and nutrition services • Office supplies • Capital equipment • Maintenance and repair services ________________________________________ 3. Policy Statement Good Samaritan Hospital is committed to identifying, developing, and utilizing qualified diverse suppliers whenever practical and consistent with operational, financial, and patient care requirements. Supplier diversity supports the hospital's mission by: • Encouraging open and competitive procurement. • Expanding opportunities for qualified suppliers. • Promoting innovation through a broader supplier base. • Supporting local and diverse business communities. • Strengthening economic development. • Enhancing supply chain resilience. Supplier selection shall be based on objective business criteria, including: • Quality • Patient safety • Cost competitiveness • Service capabilities • Regulatory compliance • Financial stability • Delivery performance • Technical expertise • Overall value to the organization Supplier diversity is one consideration within the overall procurement evaluation process and does not replace the hospital's commitment to selecting suppliers that best meet operational and clinical requirements. ________________________________________ 4. Definition of Diverse Supplier For purposes of this policy, a diverse supplier is a business that is at least fifty-one percent (51%) owned, operated, and controlled by one or more individuals belonging to a recognized diverse business category and, when applicable, holds certification from a recognized certifying organization. Examples include: • Minority Business Enterprise (MBE) • Women Business Enterprise (WBE) • Veteran-Owned Small Business (VOSB) • Service-Disabled Veteran-Owned Small Business (SDVOSB) • Small Business Enterprise (SBE) • LGBTQ+-Owned Business Enterprise (LGBTBE) • Disability-Owned Business Enterprise (DOBE) • Other businesses recognized through applicable federal, state, or nationally recognized certification programs ________________________________________ 5. Responsibilities Executive Leadership Executive Leadership shall: • Support the Supplier Diversity Program. • Provide strategic direction. • Review program performance. • Promote organizational accountability. Supply Chain/Purchasing Department The Supply Chain Department shall: • Administer the Supplier Diversity Program. • Encourage participation of qualified diverse suppliers. • Maintain supplier diversity records. • Integrate supplier diversity into sourcing activities. • Monitor program performance. • Provide periodic reports to leadership. Department Directors Department leaders shall: • Work with Purchasing during sourcing activities. • Consider qualified diverse suppliers when evaluating purchasing opportunities. • Support supplier outreach efforts. Suppliers Suppliers are responsible for: • Providing accurate certification documentation. • Maintaining current certification status, if applicable. • Meeting all hospital quality, regulatory, insurance, and contractual requirements. ________________________________________ 6. Supplier Registration Suppliers interested in doing business with Good Samaritan Hospital may voluntarily identify themselves as diverse suppliers during the registration process. Suppliers may be requested to provide: • Business information • Applicable certifications • Product or service descriptions • Insurance documentation • Required licenses • References • Regulatory compliance documentation Registration does not guarantee contract awards or future business opportunities. ________________________________________ 7. Procurement Practices The hospital will strive to: • Include qualified diverse suppliers in competitive sourcing opportunities when appropriate. • Promote fair and transparent procur

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

30/60/90-day rollout: 30 days – policy adoption and staff training; 60 days – vendor database audit and certification verification; 90 days – first tracked procurement cycle with MWVBE solicitation requirement. Quarterly milestones over 12 months: Q1 baseline data collection → Q2 outreach and vendor list expansion → Q3 pilot solicitation requirement on select categories → Q4 measure results against target and report. Annual with semi-annual check-ins: Set one annual % or dollar target, with a 6-month progress review to adjust outreach efforts.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Long-term timetable structures 3-year phased plan: Year 1 – baseline, outreach, pilot categories (foundation building); Year 2 – expand to all categories, add subcontractor reporting, formalize policy; Year 3 – hit sustained target %, institutionalize reporting and governance. 5-year glide path: Set a final target (e.g., 15–20% of spend) and lay out annual incremental percentage increases (e.g., +2–3%/year) with a mid-point (Year 2–3) formal program evaluation and course correction. Rolling annual targets with a fixed horizon: Set the Year 3 or Year 5 end-state goal first, then work backward to set each year's interim target — useful if you need to show a state agency or board a clear glide path to a specific number.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Build and verify a certified supplier database Pull vendor lists from state/federal certification sources: Cal eProcure (CA DGS Office of Small Business & DVBE Services), SBA's Dynamic Small Business Search, National Minority Supplier Development Council (NMSDC), Women's Business Enterprise National Council (WBENC), and the National Veteran-Owned Business Association (NaVOBA) / VetBiz.gov for VOSB/SDVOSB. Cross-check against categories you actually procure (medical supplies, facilities, IT, food service, etc.) so the list is usable, not just comprehensive. 2. Direct (prime) supplier outreach Attend or host matchmaking events through regional chambers (Hispanic, Black, Asian, Women's, Veteran business chambers) and industry-specific supplier diversity fairs. Post open bids/RFPs directly to certification portals and chamber job boards, not just your own procurement site. Require your procurement or buying staff to solicit at least one certified MWVBE vendor per bid in targeted categories, and document the search even when the award goes elsewhere.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Create a simple internal form or email address (e.g., supplierdiversity@[org].com) where any employee can submit a certified or potential MWVBE vendor they know of, regardless of department. Track referrals and close the loop — tell the employee whether the vendor was contacted, certified, and/or awarded work. Referrals that disappear into a black hole kill participation fast.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

se the SBA's Dynamic Small Business Search (DSBS) and SubNet to identify certified small businesses by NAICS code matching your procurement categories. Connect with the local SBA district office and Procurement Technical Assistance Center (PTAC) — they often run vendor matchmaking events specifically pairing small businesses with institutional buyers like hospitals.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Join healthcare-sector supplier diversity groups (e.g., regional hospital association supplier diversity councils, if available) to share best practices and pool vendor sourcing efforts with peer institutions. Participate in Group Purchasing Organization (GPO) supplier diversity initiatives, since many GPOs maintain their own MWVBE vendor programs that member hospitals can tap into.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Barrier: Vendors may be qualified but not yet certified, or find the certification process itself time-consuming. Resolution: Accept "in-process" certification applications provisionally, or offer to help vendors identify the right certifying body (state DGS, SBA, NMSDC, WBENC) and connect them to free certification assistance programs (SBDCs, PTACs).

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

The hospital's supplier diversity program was formally established in 2026. Initial implementation activities to date include policy adoption, staff designation, baseline data collection

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Phase 1 (Months 1–3): Foundation — finalize policy, designate program owner/committee, complete baseline spend analysis, build initial certified vendor database. Phase 2 (Months 4–6): Outreach launch — begin active outreach to certifying organizations Phase 3 (Months 7–12): Solicitation integration — require documented MWVBE outreach on applicable RFPs, pilot subcontracting plan requirement on one major contract, begin employee referral program. Phase 4 (Year 2 and beyond): Institutionalize and scale — embed requirements into standard procurement policy/templates, expand to all procurement categories, begin formal board/public reporting.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Procurement Practices The hospital will strive to: • Include qualified diverse suppliers in competitive sourcing opportunities when appropriate. • Promote fair and transparent procurement practices. • Encourage competition among qualified suppliers. • Seek opportunities to increase participation of diverse suppliers across procurement categories. • Encourage prime contractors to utilize qualified diverse subcontractors where feasible. All purchasing decisions shall remain based on the supplier's ability to meet business, operational, clinical, regulatory, quality, and financial requirements. ________________________________________ 8. Supplier Outreach Good Samaritan Hospital may support supplier diversity through activities such as: • Supplier information sessions • Community outreach • Supplier registration opportunities • Participation in supplier diversity events • Collaboration with local business organizations • Engagement with chambers of commerce and economic development organizations ________________________________________

Website Link(s)

http://www.goodsamhospital.com

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$62,721,881

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Gerrie Halbrook

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Gerrie Halbrook

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

None.

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