OROVILLE HOSPITAL

1. Policy Statement

Supplier Diversity Policy Statement

Since the founding of our community hospital in 1962, Oroville Hospital has remained committed to enhancing the equitable well-being and quality of life of the exceptional community in which we live and work. Throughout the years, an abundance of thought and intention has gone into cultivating business practices that facilitate an environment where staff, providers, patients and community members feel represented, understood and appreciated. Some examples of efforts that have been taken, include the methods of which Oroville Hospital abides by when procuring various goods and services from business entities. We understand that as one of the community’s largest organizations, we possess a unique opportunity to support our local suppliers and economy. Thus, we take great consideration to ensure that the following commonly underserved certified business enterprises are utilized whenever possible: • Minority-owned business • Woman-owned business • LGBT-owned business • Disabled Veteran-owned business In addition to our conscious procurement of goods and services, Oroville Hospital has also taken great consideration to build an environment and staff that is rich in cultural diversity and coincides with the patient base of which we serve. We feel strongly that a great amount of trust and respect is exchanged when individuals share similar backgrounds, experiences, cultures, religion, or other personal attributes. With this, by ensuring a diverse team of care takers, all patients who come to Oroville Hospital can feel confident in knowing that they will be heard, respected and taken care of in the highest regard.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

At Oroville Hospital, we believe that quality care extends beyond the walls of our facility; it includes how we can support our community by including local businesses. That is why we are committed to building a more inclusive and equitable supplier network by working with businesses owned by women, people of color, LGBTQIA+ individuals, and disabled veterans. For example, our hospital has supported organizations such as the MLK Steering Committee, the Punjabi American Heritage Society, the African American Family Cultural Center, the Delta Upsilon Sorority, and more. We have already taken important steps: • We encourage diverse suppliers to work with us. • We encourage our staff to use inclusive purchasing practices. Our direction is clear, build a hospital supply chain that reflects the strength and diversity of the people we serve. Thank you for trusting us with your care, and for supporting a more inclusive future.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

At Oroville Hospital, we are committed to more than just excellent care. We’re also dedicated to building a healthier, more inclusive community by laying the groundwork for long-term growth in this area. One of our long-term goals is to increase the overall number of diverse vendors doing business with our hospital directly or through prime vendors. We also hope to institutionalize inclusive procurement practices through continuous training and performance reviews.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Oroville Hospital makes an effort to reach out directly to diverse businesses with personalized invitations to work with us. We encourage prime and subcontractors to include diverse suppliers whenever possible. Additionally, our purchasing team is trained to seek out and include diverse suppliers in every opportunity. We work with national groups, and platforms, to find and connect with certified businesses. We also welcome outreach businesses to contact us directly to start a conversation on how we can team up with them. If you or someone you know owns a diverse business and would like to explore opportunities with Oroville Hospital, we’d love to hear from you! Contact us at: info@orohosp.com

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Employees involved in procurement are provided continued education on Oroville Hospital’s supplier diversity policy. We believe that having a diverse supplier base helps us to better understand and anticipate the needs of our current and future customers and is essential to our success in the marketplace. That is why we encompass a broad spectrum of businesses in search of qualified suppliers from all segments.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Oroville Hospital remains an active participant in the community and is always seeking new ways to connect the hospital and those it serves. Methods ranging from direct communication, such as email and social media, to community-based activities play an integral role in fostering partnerships and implementing programs. Oroville Hospital has drafted a letter for current and potential business enterprises in order to promote and provide an opportunity for diverse suppliers to provide goods and services as a part of our corporate procurement process. Having a progressive, diverse and inclusive strategy is not only a business imperative at Oroville Hospital, but it is also a social and ethical responsibility embedded in our core company values.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Oroville Hospital is committed to supporting organizations that promote a diverse workforce. In doing so, we have actively reached out to new business enterprises that encompass this to add to our supply chain strategy. We recognize the importance of supporting and ensuring representation of all persons in the community. As one of the largest organizations in Oroville, Oroville Hospital regularly contributes and partners with diverse non-profit organizations that connects those who may be underserved to the assistance they need. In doing so, we are able to help create long lasting relationships that supports the overall community.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

We know that becoming a hospital supplier can feel overwhelming. That’s why we’re working hard to remove obstacles and open doors for every business, especially those owned by women, people of color, LGBTQIA+ individuals, and disabled veterans. • Direct Support o Businesses can contact us with questions or for help navigating our processes. • Friendly Guidance o We provide clear points of contact and personal assistance to those interested in working with us. • Staff Training o Our purchasing team is trained to ensure all suppliers are treated fairly and evaluated equally. • Smart Tools o We use Group Purchasing Organizations (GPOs) to simplify paperwork and connect with qualified diverse businesses. • Continuous Improvement o We are always striving to find more ways to remove barriers and expand access for suppliers.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Oroville Hospital has proactively implemented key recommendations from California’s Hospital Supplier Diversity Commission, such as staff training on inclusion, appointing a supplier liaison, active outreach to diverse enterprises, and teaming with referral platforms through our GPO and various distributors.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Oroville Hospital has already begun implementing key recommendations from the recent Hospital Supplier Diversity Commission, including training, outreach, and partnerships to support diverse businesses. We will continue to focus on increasing procurement from diverse suppliers, improving reporting and transparency, and enhancing engagement with diverse businesses.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Our hospital’s procurement process is designed to ensure efficiency, transparency, and accountability in the acquisition of goods and services, while also supporting the broader goals of supplier diversity and responsible sourcing. The Purchasing Team manages all procurement activities and classifies purchases into two main categories: stock and non-stock. Stock purchases include general, routinely used supplies that are regularly maintained in hospital inventory. Non-stock purchases, on the other hand, are typically department specific and are initiated through a formal purchase requisition. Specifically, a tiered approval process is followed to ensure oversight and control of non-stock requisitions. Once the need is identified, suitable suppliers are found by researching potential vendors, evaluating their capabilities, and issuing requests for information or proposals. After selecting a supplier, the Purchasing Team works with Administration to negotiate terms and finalize a contract outlining the agreements specifics, including pricing, delivery timelines, and quality standards. Upon finalization of the contract, a formal purchase order (PO) is created and issued to the supplier by the Purchasing Team. The supplier then fulfills the PO and delivers the goods or services as specified in the PO which are inspected for quality and quantity by the Purchasing Team. Finally, the supplier submits an invoice for payment. Throughout the entire processes, detailed records are maintained of all transactions, contracts, and communications in secure shared folders accessible to both the Purchasing Team and the Accounts Payable Department. Once both departments verify the invoice against the PO and the received goods, the payment is processed according to the agreed-upon terms. This structured procurement process not only ensures accurate and efficient purchasing, but also supports the hospital’s commitment to equity and inclusion by providing a clear, transparent pathway for diverse suppliers to engage with the organization.

Website Link(s)

https://www.orovillehospital.com

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$58,957,168

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: John Marquez

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Tanya Kohli

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• https://www.vizientinc.com/suppliers

Looking for Related Reports?

• Hospital Profile
• Hospital Fair Billing Policies