PACIFICA HOSPITAL OF THE VALLEY

1. Policy Statement

Supplier Diversity Policy Statement

Pacifica Hospital of the Valley is committed to providing Small Business, Minority Owned, Women Owned, Lesbian, Gay, Bi-Sexual and Transgender Owned (LGBTQ), Veteran Owned and Disabled Veteran Owned an equal opportunity to compete for and earn contracts for the goods and services the facility purchases. PHV is guided by the best practices, core mission of HEART, Supply Chain GPO priorities and committed to local and regional purchases where possible PHV will strive to make it easier for vendors to find procurement opportunities and identify available vendors.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Supply Chain is working with our distributors and GPO to identify any immediate opportunities through real time reporting and line item evaluations. As items are identified, supply chain will asses and provided information to clinical leadership as needed to determine if the products will be an acceptable addition or replacement for patient care. Supply chain projects over the next 3-6 months an increase percentage of diverse suppliers within the portfolio.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

The Executive and Clinical leadership is determined to support the diversity program by continual monitoring of available reporting and community involvement. The long term goal is to see a balance of suppliers that meet our standards of patient care and can provide supplies and services at costs that don't break the bank. We are always looking for cost saving opportunities without sacrificing patient care which at times can be difficult. Over the next year, our goal is to analyze the spend data reporting and make decisions to implement changes that would benefit the diversity program.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

In collaboration with our GPO, Supply Chain and Executive team initiatives, the following are enacted 1. Evaluating marketing channels for RFP and RFI communications with Hospital Supplier Diversity Program tenets and to encourage broad participation. 2. Identifying social media platforms, including but not limited to Hospital Website, Facebook, Instagram and LinkedIn to increase awareness of our diversity program. 3. Establishing opportunities for collaboration around the diversity program through our business trade and professional associations.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Support for diversity vendors begins with our Executive Leadership Team and is coordinated by the Supply Chain/Materials Management Director who fully supports our diversity efforts and uses these principles in daily vendor selection decisions. Supply Chain also presents the diversity program to all Department Managers to educate all members involved in vendor development with our diversity policy.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Through our GPO processes vendors are notified of opportunities within various categories of spend considered actionable for diverse vendors. We have plans to define in fiscal year 2024, categories of actionable spend in supply chain and purchased services, which will support greater outreach to those interested in our business opportunities.,

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Supply Chain advocates for and open bid environment daily. Either by vendor or peer inquires. We work with our neighboring facilities to inquire about vendor they may use for specific supplies and services. We also welcome diverse vendors to provide their information for assessment. Working and understanding our community is of vital importance in effort to choose the right supplier at the right price. Working with diverse suppliers that already have their foot in the door with our peers is always helpful.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

There is always the challenge of choosing a supplier that would provide value to the organization. Whether it be financial or supply availability, the facility must decide which direction to take to ensure patient care is not sacrificed. If a diverse supplier is unable to meet the demands of supply availability and or pricing, supply chain will do whatever possible before considering any change. Communication is essential in determining the road can be fixed or ties would need to be cut. Suppliers will have their own challenges in today's market but working together can produce positive results and build long term business relationships.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Supply Chain department will participate more actively in the commission reporting. We intend to listen to our peers and community to help strengthen our diversity commitment.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Plans that have been provided are currently being evaluated. Any recommendations provided that will help increase diversity within the supplier community are welcomed.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Vendors are chosen by the supplies and services provided. Supply Chain chooses the supplies and purchases through a distributor. Supply Chain works with the sales representative to identify manufacturers and other suppliers of diversity. Considering the costs, availability and utilization, products are selected to be purchased. Vendors are assessed annually and competitive bids are generated and awarded. Suppliers are evaluated periodically to ensure service levels are maintained.

Website Link(s)

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Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$1,636,410

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: James Parra

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Carol Poore

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• http://www.vizient.com

Looking for Related Reports?

• Hospital Fair Billing Policies
• Hospital Profile