SANTA CLARA VALLEY MEDICAL CENTER

1. Policy Statement

Supplier Diversity Policy Statement

Santa Clara Valley Healthcare supports the overall mission of the County of Santa Clara (County) and its Board of Supervisors. It is the policy of the County’s Board of Supervisors that no person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity conducted by the County. In this regard, it is the Board’s policy pertaining to the utilization of minority-owned business enterprises(MBEs), women-owned business enterprises (WBEs), disabled veteran-owned business enterprises (DVBEs), and LGBT-owned business enterprises (LBGTBEs), that focused outreach activities be taken as necessary and as permitted by law to ensure that these enterprises are provided the opportunity to compete for and participate in all contracts issued by the County for construction, services, and the purchase of supplies and equipment.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Santa Clara Valley Healthcare is operationalizing expanding the scope of local and small business enterprises with which it contracts. Santa Clara Valley Healthcare has access to a County-wide Vendor Management Team (VMT) that serves as a specialized point-of-contact for suppliers having difficulty navigating County procurement processes to reduce process barriers.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Santa Clara Valley Healthcare intends to continue operationalizing its support of local and small business enterprises by accessing and leveraging the County’s VMT, which is focused on supporting those businesses, and to expand local and small business enterprise outreach to encompass a greater variety of procurements.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Consistent with Federal and State regulations, it is the policy of the County’s Board of Supervisors that contracts be awarded, with few exceptions, only after an open, fair, and competitive procurement process. After the bid documents are prepared, the first affirmative act to comply with the bidding requirements is advertising for solicitation of bids and proposals. Solicitations are advertised in a web-based tool and is further used to advertise subsequent solicitation-specific events, such as pre-bid and pre-proposal conferences, site visits, question and answer period, and addenda. Santa Clara Valley Medical Center supports the County’s Board of Supervisors commitment to establishing an open and competitive procurement process that ensures fairness and equal access to business opportunities with the County.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Solicitations distributed to state and local small business and trade associations and chambers of commerce, including ethnic chambers of commerce, and other business and professional associations, including professional minority, women, disabled veteran, and LGBT-owned business and professional groups and associations, as appropriate. Advertising concerning local contracting and procurement opportunities in trade papers and other publications focusing on small business enterprises, including publications in languages other than English and those whose primary readership is minority, women, disabled veteran, or LGBT-owned businesses.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Focused outreach shall be taken by the County to highlight opportunities for MBEs, WBEs, DVBEs, and LGBTBEs to participate equitably in County contracting activities. These are minimum actions. In instances where more stringent requirements are established by federal or state agencies as a condition for County participation in a program, the more stringent requirements shall apply. As authorized by Government Code Section 11139.7, Administration shall engage in focused outreach activities in addition to general outreach, for purposes of increasing participation by the small business sector and increasing diversity in the County’s contracting and procurement activities.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Administration may collaborate with other governmental entities to streamline or effectively promote provisions of this policy.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Santa Clara Valley Healthcare supports potential suppliers by accessing and leveraging the County’s VMT, which serves as a central point-of-contact for resolving issues and answering questions, including questions relating to supplier registration and onboarding.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

The County’s VMT was established in 2024, in part to implement alignment of contracting with the County’s local and small business demographics. Santa Clara Valley Healthcare regularly accesses and leverages the County’s VMT to support suppliers.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Santa Clara Valley Healthcare intends to continue leveraging the County’s VMT and to work with the County on efforts to expand outreach to local and small businesses, including community-based organizations.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Consistent with Federal and State regulations, it is the policy of the County’s Board of Supervisors that contracts be awarded, with few exceptions, only after an open, fair, and competitive procurement process. After the bid documents are prepared, the first affirmative act to comply with the bidding requirements is advertising for solicitation of bids and proposals. Solicitations are advertised in a web-based tool, which is further used to advertise subsequent solicitation-specific events, such as pre-bid and pre-proposal conferences, site visits, question and answer period, and addenda. Solicitation responses are then evaluated by a neutral evaluation committee, which makes a recommendation to award. Santa Clara Valley Healthcare supports the County’s Board of Supervisors commitment to establishing an open and competitive procurement process that ensures fairness and equal access to business opportunities with the County.

Website Link(s)

https://prc.santaclaracounty.gov/home

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$2,225,086,976

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Nino Bouphasavanh

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Nino Bouphasavanh

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• http://www.vizientinc.com

Looking for Related Reports?

• Hospital Profile
• Hospital Fair Billing Policies