Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

When making vendor selections or contracting and purchasing decisions, Sutter Health may consider and include vendors in our RFx events if they meet our standard sourcing qualifications.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

As a short-term goal, Sutter Health implemented the first phase of a systemwide procurement outreach and engagement plan aimed at increasing procurement opportunities for small business enterprises, including women-, minority-, LGBT-, and disabled veteran-owned businesses. This plan included building and strengthening partnerships with local, state, and federal community organizations, such as state chambers of commerce, labor unions, financial institutions, and state healthcare advocacy and regulatory organizations. Sutter Health collaborated with various CBO’s and the SBA to educate small businesses regarding how to do business with Sutter Health.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

As a long-term goal, Sutter Health strengthened and formalized its role as a liaison between its Supply Chain organization and the broader business community—including small business enterprises such as women-, minority-, LGBT-, and disabled veteran-owned businesses. This ongoing effort focused on: • Communicating procurement forecasts and requirements to help small business enterprises anticipate and prepare for upcoming opportunities. • Relaying state and federal regulatory information to help vendors understand and maintain compliance. • Advising vendors on increasing business capacity, including counseling potential suppliers on how to do business with Prime vendors. • Managing ongoing vendor relationships to support efficient, cost-effective, and mutually beneficial partnerships over time.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Sutter Health actively encourages and identifies small business suppliers—including women-, minority-, LGBT-, and disabled veteran-owned business enterprises—through a variety of outreach channels designed to build a robust and inclusive pipeline of prime and subcontract vendors: • Outreach events and small business supplier fairs — Participating in and hosting events that connect Sutter Health with small business enterprises seeking prime or subcontracting opportunities. • LinkedIn and digital outreach — Proactively identifying and engaging small business suppliers through targeted digital and social media channels. • Email inquiries — Maintaining accessible points of contact for small business enterprises to submit capability statements and express interest. • Professional and affiliate referrals — Leveraging partnerships with small business-focused associations and advocacy organizations to source qualified suppliers. • Internal Sutter employee referrals — Encouraging staff across the organization to refer small business-owned enterprises with relevant capabilities, including distributing outreach event flyers internally to raise employee awareness and expand referral opportunities. Once an inquiry is received through any of these channels, Sutter Health's Vendor Management director responds within a defined service-level window—targeting five business days—via email or phone to acknowledge the inquiry and schedule an introductory discussion.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Sutter Health encourages procurement staff to actively seek out and engage small business suppliers—including women-, minority-, LGBT-, and disabled veteran-owned business enterprises—through the following methods: • Internal awareness and referral encouragement — Procurement employees are encouraged to refer small business-owned enterprises with relevant capabilities as part of their day-to-day sourcing and vendor identification efforts. • Distribution of outreach event flyers — Information about upcoming small business supplier fairs and outreach events is shared internally with procurement staff to raise awareness and prompt proactive engagement with potential suppliers. • Co-hosting "How to Do Business With Sutter" webinars — Procurement employees actively co-host these webinars to educate small business enterprises on Sutter Health's procurement processes, supplier requirements, and opportunities to engage as prime or subcontract vendors. • Expanded referral opportunities — By keeping procurement employees informed of outreach initiatives and supplier events, Sutter Health broadens the pool of potential prime and subcontract suppliers identified through internal channels. These efforts help procurement staff remain engaged partners in identifying and connecting with diverse small business enterprises throughout the sourcing process.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Sutter Health conducts outreach and communication to small business enterprises—including women-, minority-, LGBT-, and disabled veteran-owned businesses—through the following methods: • "How to Do Business With Sutter Health" webinars — Sutter Health's Systemwide Director of Vendor Management hosted two virtual events under this series: o Indirect Spend event, co-hosted with Sutter Health's Systemwide Director of Indirect Spend, which provided small business vendors—including women, minority, LGBT, and disabled veteran business enterprises—with information on: Sutter Health's size and structure; the vendor management program; the vendor portal; vendor responsibilities; Indirect Spend; the One-Sutter Category Management Strategy; the Initial Vendor Solicitation Process; the Sutter RFX Process; Indirect Spend FY2026 Focus Categories; Indirect Spend Prime vendors; and a real-time question-and-answer session. o SBA collaboration event, held in partnership with the U.S. Small Business Administration (SBA), which mirrored the content of the Indirect Spend event while also incorporating additional resources and information provided directly by the SBA. • Community panel participation — The Systemwide Director of Vendor Management participated in panels hosted by Sutter Health's Community Business partners to discuss Sutter Health's draft solicitation forecast, educate attendees on procurement processes, and share information on current Prime vendors across select categories.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Sutter Health supports small business enterprises—including women-, minority-, LGBT-, and disabled veteran-owned businesses—by partnering with Community-Based Organizations (CBOs) and the U.S. Small Business Administration (SBA) to provide education, resources, and guidance on doing business with Sutter Health. This includes participating in and hosting outreach events and supplier fairs, engaging in community panels to share procurement forecasts and Prime vendor information, and co-hosting SBA-supported events that connect small businesses with prime and subcontracting opportunities. Sutter Health will continue to build on these partnerships and provide updates as new initiatives develop.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Sutter Health's Supply Chain team works closely with its Legal, Accounting, and various ancillary departments to proactively identify and discuss barriers to entry that small businesses of all demographics may face in becoming a supplier. This cross-functional collaboration allows Sutter Health to evaluate potential obstacles—such as contractual, financial, insurance, or compliance requirements—and work toward practical solutions that support small business enterprises, including women-, minority-, LGBT-, and disabled veteran-owned businesses, in successfully navigating the path to becoming a supplier.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

In response to recommendations from the Hospital Supplier Diversity Commission, Sutter Health's Systemwide Director of Vendor Management now works closely with the Systemwide Director of Indirect Spend. This close collaboration allows the two areas to educate and vet small business enterprises—including women-, minority-, LGBT-, and disabled veteran-owned businesses—and prepare them to compete for Indirect Spend solicitations, so these vendors are well-positioned to bid successfully once handed off to the solicitation process.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

In response to recommendations from the Hospital Supplier Diversity Commission, Sutter Health's Systemwide Director of Vendor Management will work closely with the Primes to focus on enhancing Tier 2 small business participation and capacity. This close collaboration allows the two areas to educate and vet small business enterprises—including women-, minority-, LGBT-, and disabled veteran-owned businesses—and prepare businesses to engage with Tier 1 vendors, so these suppliers understand how to approach and do business with the Primes.

6. Procurement Process and Certification

Please describe your hospital's procurement process

When Sutter Health identifies a procurement need, its Supply Chain team runs a structured, competitive solicitation process to identify, evaluate, and select vendors. This process applies to both new vendor opportunities and re-solicitations of existing categories, and incorporates the incumbent vendor where applicable to ensure continuity and fair competition. The Process, Step by Step 1. Vendor Solicitation Process Begins The solicitation process is initiated for a given category or need. The incumbent vendor, if one exists, is always included alongside other candidates to ensure a fair and competitive evaluation. 2. Initial RFx Pool Is Assembled Sutter Health assembles an initial vendor pool of a minimum of 3 and up to 10 vendors for the RFx process, ensuring a robust and competitive field of candidates. 3. The Field Is Narrowed Following completion of the RFI (Request for Information) process, Sutter Health narrows the vendor pool to the top 3–5 candidates for further evaluation. 4. RFx Package Is Initiated A formal RFx package—comprising an RFQ (Request for Quote), RFD (Request for Demonstration), and/or RFP (Request for Proposal) as appropriate to the category—is issued to the shortlisted vendors.

Website Link(s)

https://www.sutterhealth.org/vendors

Do you require suppliers to be certified?

Yes

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$17,983,021

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Alex McCracken

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Alex McCracken

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• vizient.com

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