Submit Patient-Level Administrative Data
About Us
To meet California’s needs in making informed decisions and through partnerships with healthcare facility data providers, HCAI has been collecting quality, timely, secure, and comprehensive inpatient discharges since 1983 — and emergency department and ambulatory surgery encounters, from both hospital-based ambulatory surgery centers and licensed freestanding ambulatory surgery clinics, since 2005. Data are submitted via HCAI’s secure data collection system.
What’s New
November News
- Quick Notes Issue 62: New Department Name/Proposed Regulations
- IP Report Periods with Due Dates 2022 Calendar
- IP Edit Flag Description Guide, Rev. 12/2021
- IP Manual Abstract Tool, Rev. 11/2021
- ED & AS Report Periods with Due Dates 2022 Calendar
- ED & AS Edit Flag Description Guide, Rev. 11/2021
- ED Manual Abstract Tool, Rev. 11/2021
- AS Manual Abstract Tool, Rev. 11/2021
- Trouble-Shooting Guide for Transmittal Errors, Rev. 11/2021
- California Inpatient Data Reporting Manual, Rev. 11/2021
- California Emergency Department & Ambulatory Surgery Data Reporting Manual, Rev. 11/2021
Current SIERA Availability
Open for data submissions for the following Report Periods:
Emergency Department
- October 1, 2021 – December 31, 2021
- Open for data submissions January 1, 2022
Ambulatory Surgery
- October 1, 2021 – December 31, 2021
- Open for data submissions January 1, 2022
Inpatient
- July 1, 2021 – December 31, 2021
- Open for data submissions January 1, 2022
Open for early record entry for the following Report Periods:
Emergency Department
- October 1, 2021 – December 31, 2021
Ambulatory Surgery
- October 1, 2021 – December 31, 2021
Inpatient
- July 1, 2021 – December 31, 2021
Contact Us
Patient Data Section Main Line: (916) 326-3935
Fax: (916) 327-1262
Email: PatientLevel@hcai.ca.gov
Patient Data Section
Information Services Division
Department of Health Care Access and Information
2020 West El Camino Avenue, Suite 1100
Sacramento, CA 95833-1880
Support Staff Availability
The Patient-Level data submission system is supported Monday – Friday 8:00 a.m. to 5:00 p.m. PST, excluding State of California observed holidays. Due to routine maintenance, the system may be unavailable during non-supported hours.