Submit Patient-Level Administrative Data

Inpatient Resources

Manuals and Tools specific to IP Data Submission

Emergency Department and Ambulatory Surgery Resources

Manuals and Tools specific to ED and AS Data Submission

More Resources

Tools, Forms, FAQs, Quick Notes

Training

Learn about the data submission application and best practices for submitting patient data

Facility Summary Reports

Available per Health and Safety Code §128755 (c)(3), (d), and (e)

Regulations

Find information about Title 22

About Us

To meet California’s needs in making informed decisions and through partnerships with healthcare facility data providers, HCAI has been collecting quality, timely, secure, and comprehensive inpatient discharges since 1983 — and emergency department and ambulatory surgery encounters, from both hospital-based ambulatory surgery centers and licensed freestanding ambulatory surgery clinics, since 2005.  Data are submitted via HCAI’s secure data collection system.

 

Current SIERA Availability

Open for data submissions for the following Report Periods: 

Inpatient 

  • January 1, 2021 – June 30, 2021
  • Due Date: September 30, 2021

Emergency Department

  • July 1, 2021 – September 30, 2021
  • Due Date: November 14, 2021

Ambulatory Surgery

  • July 1, 2021 – September 30, 2021
  • Due Date: November 14, 2021

Open for early record entry for the following Report Periods: 

Emergency Department 

  • October 1, 2021 – December 31, 2021

Ambulatory Surgery

  • October 1, 2021 – December 31, 2021

Inpatient

  • July 1, 2021 – December 31, 2021

Contact Us

Patient Data Section Main Line: (916) 326-3935
Fax: (916) 327-1262
Email: PatientLevel@hcai.ca.gov

Patient Data Section
Information Services Division
Department of Health Care Access and Information
2020 West El Camino Avenue, Suite 1100 
Sacramento, CA 95833-1880

 

Support Staff Availability

The Patient-Level data submission system is supported Monday – Friday 8:00 a.m. to 5:00 p.m. PST, excluding State of California observed holidays.  Due to routine maintenance, the system may be unavailable during non-supported hours.