Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

Policy statement It is the policy of Emanate Health to elevate and support relationships within the communities served through the development, inclusion, and utilization of certified minority, women, lesbian, gay, bisexual, transgender, queer (LGBTQ), and disabled veteran business enterprises, that exhibit a high standard of excellence, whenever feasible. Whenever practicable, Emanate Health will request from new and prospective suppliers, information on whether they qualify and/or are certified under small and diverse business supplier categories per established Emanate Health sourcing practices, request for information (RFI), and request for proposals (RFP). Emanate Health will also encourage our primary suppliers and distributors to provide opportunities to small and diverse suppliers and manufacturers for the products ordered through them. Procedure The Supplier Diversity classification shall be recorded in the Materials Management Information System (MMIS), under Vendor Information for identification and reporting purposes. During sourcing of new vendors, the purchasing team shall inquire whether a vendor qualifies within the Supplier Diversity category and add the classification under Vendor Information in the MMIS. As part of the process, the team will verify that the applicant is not in the exclusion lists with OIG and SAM, check existing contracts that may affect the application and assess the value proposition of the vendor. A response will be provided for the application upon completion of due diligence. During comparative analysis of all sourcing information, if all factors are equal from all vendors, including but not limited to price, clinical acceptability, service quality, safety, freight, lead-time, etc., a vendor under the Supplier Diversity category shall be given first consideration. On an annual basis, Materials Management will work in conjunction with the Accreditation, Regulatory and Licensing department to prepare and submit a report to the California Department of Health Care Access and Information (HCAI) on the diversity of Emanate Health's procurement efforts — including minority, women, LGBTQ, and disabled veteran business enterprises — during the previous year. The report will be prepared using the agency approved template report form and will include the following: Emanate Health's supplier diversity policy statement. Emanate Health's outreach and communications to minority, women, LGBTQ, and disabled veteran business enterprises, including: How Emanate Health encourages and seeks out minority, women, LGBTQ, and disabled veteran business enterprises to become potential suppliers. How Emanate Health encourages its employees involved in procurement to seek out minority, women, LGBTQ, and disabled veteran business enterprises to become potential suppliers. How Emanate Health conducts outreach and communication to minority, women, LGBTQ, and disabled veteran business enterprises. How Emanate Health supports organizations that promote or certify minority, women, LGBTQ, and disabled veteran business enterprises. Information regarding appropriate contacts at the hospital for interested business enterprises.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

1. Include diverse suppliers who have submitted their application to our website in any/all RFPs that is relevant to their product offering. 2. Set up a weight scale for diverse supplier during total value comparative analysis. 3. Continue to encourage diverse suppliers that contact us through our email to submit their application and/or proposals through our website Diversity Supplier page. 4. Edit our RFP boilerplate to include information about Diverse Supplier.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

1. Continue to increase the volume participation of diverse supplier, not only on suppliers but also on services as well by 1% increment annually. 2. Share our goals on Diversity Supplier throughout our organization with the intent of increasing visibility of our program. 3. Include this initiative in our marketing efforts.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

1. Require our top-level suppliers to provide data on sub-contracted diverse suppliers. 2. Continue to encourage our top-level suppliers to engage diverse suppliers.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

1. We will continue to share our Diverse Supplier program in our monthly Leadership meetings. 2. We will report our Diversity Report in our Intranet.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

1. We will continue to share our Diverse Supplier program in our monthly Leadership meetings. 2. We will report our Diversity Report in our Intranet.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

1. In our purchase services and construction projects, we require our business partners to report on qualified diverse companies that they sub-contract for our projects. 2. We continue to work with our aggregation group on their contracting initiatives related to diverse suppliers.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

1. Biggest challenge is the pricing of diverse suppliers compared with established big companies, especially in healthcare. 2. Another challenge is the ability of minor companies to be able to supply the volume needed by our organization. 3. Clinical acceptability and preference is a challenge as clinicians have more experience with established big companies for healthcare supplies.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Originally, our understanding is that the Commission will require a certain percent (%) of spend towards Diverse Supplier. Is this still going to happen or have there been a change in course?

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

I believe funding by the Commission to credit hospitals, especially for products that diverse suppliers are more expensive, to offset the increase in spend in using Diverse Supplier.

6. Procurement Process and Certification

Please describe your hospital's procurement process

We are an IDN of 3 hospitals and about 30 clinics. Our procurement process is centralized to the corporate office using our ERP system (Meditech). We procure through requisitions and inventory replenishments. Special construction or service contracts are managed by our Biomed and/or Facility and Construction Departments.

Website Link(s)

https://www.emanatehealth.org/patients-visitors/supplier-diversity/

Do you require suppliers to be certified?

Yes

Do you accept self-certification

Yes

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$94,285,693

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Kari Murillo

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Zeny Jones

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• https://www.vizientinc.com

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