Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

It is the policy of CHA Hollywood Presbyterian Medical Center (HPMC) to engender and bolster relationships within the communities served through the development, inclusion, and utilization of certified minority, women, lesbian, gay, bisexual, transgender (LGBT), and disabled veteran business enterprises, that exhibit high standard of excellence, whenever feasible. Whenever practicable, HPMC will request from new and prospective suppliers, information on whether they qualify and/or certified under small and diverse supplier category per established HPMC sourcing practices, request for information (RFI), and request for proposals (RFP). HPMC will also encourage our primary suppliers and distributors to provide opportunities to small and diverse suppliers and manufacturers for the products ordered through them.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Our hospital is committed to increasing procurement opportunities for certified Women Business Enterprises (WBE), Minority Business Enterprise (MBE), LGBT Business Enterprises (LGBTBR) and Disabled Veteran Business Enterprises (DVBE). Over the next 12 months, we will: - increase outreach to certified suppliers by participating in supplier diversity events and utilizing certified supplier databases. - review upcoming purchasing opportunities to identify contracts that can be competitively sourced through divers' business enterprises - work collaboratively with our Group Purchasing Organization (GPO) to identify and utilize contracts that include divers suppliers whenever they meet the hospital's quality, service, and value requirements.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Our hospital is committed to developing a sustainable supplier diversity program that promote equitable access to procurement opportunities for certified Women Business Enterprises (WBE), Minority Business Enterprises (MBE), LGBT Business Enterprises (LGBTBE) and Disabled Veteran Business Enterprises (DVBE). Over the next three to five years, the hospital will: - continue intergrading supplier diversity considerations into procurement and sourcing strategies. - expand collaboration with our Group Purchasing Organization (GPO) and key suppliers to identify additional contracts that include certified diverse business enterprises. - monitor procurement activity, supplier participation, and GPO utilization annually to evaluate progress and identify opportunities for continuous improvement.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

- 1. Evaluating marketing channels for RFP and RFI to communicate Hospital Supplier Diversity Program and to encourage broad participation. - 2. Identifying social media platforms, including but not limited to Hospital Website, Facebook, and LinkedIn to increase awareness of our Hospital Supplier Diversity Program. - 3. Establishing opportunities for collaboration around Hospital Diversity Program through our business trade and professional association.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Our hospital will encourage employes involved in procurement to actively consider diverse suppliers as part of the souring and purchasing process by: - 1. Planning for training and education of staff on Supplier Diversity Program with annual updates and validation of competencies. - 2. Developing Value Analysis Committee (VAC) which will review new products dn services to ensure purchasing decisions are based on quality, patient safety, clinical effectiveness, operational needs, and overall value. - 3. Utilize our Group Purchasing Organization contracts and supplier resources.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

- 1. Developed a "landing page" within the HPMC website specific to our Supplier Diversity Program allowing business to: - a. obtain our Supplier Diversity Program policy - b. complete a vendor registration form - c. identify as a diverse supplier, and - d. find a list of current supplier opportunities

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

Our hospital supports the growth and inclusion of the diverse supplier by maintaining an open, transparent, and competitive procurement process. - promoting fair and equitable access to sourcing and request for Proposal (RFP) - leveraging our Group Purchasing Organization (GPO's) diverse supplier portfolio to identify qualified vendors that meet our clinical, operational, and financial requirements.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

Our hospital is committed to identifying and reducing barriers that may prevent qualified diverse suppliers from participating in our procurement process. To support equitable access the hospital: - maintains a transparent procurement process with clearly defined sourcing and contracting requirements - collaborates with Group Purchasing Organization (GPO) to identify qualified diverse suppliers and available services - evaluates new products and services through the Value Analysis Committee (VAC) to ensure suppliers receive a fair and objective review based on clinical need, quality, service, regulatory compliance, and overall value.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

- Over the past three years, our hospital has actively implemented several key recommendations from the Hospital Diversity Commission, with a specific focus on embedding equity into our procurement and operational practices. Highlights of past implementation include: - 1. Supplier Diversity Policy Adoption - 2.Policy language was added to procurement documents, vendor registration, and contract templates.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Our hospital is committed to implementing supplier diversity recommendations through continues evaluation and improvement of our procurement practices. Supply Chain leadership will work collaboratively with hospital leadership, the Value Analysis Committee, and our Group Purchasing Organization (GPO) to incorporate supplier diversity into sourcing and contracting activities. Implementation efforts include - reviewing supplier diversity recommendations - periodically evaluating procurement policies and procedures to ensure they continue to support equitable access for qualified diverse suppliers.

6. Procurement Process and Certification

Please describe your hospital's procurement process

Our hospital’s procurement process is structured to ensure compliance, transparency, fiscal responsibility, and alignment with patient care needs. - The process is centralized through the Supply Chain Management Department and follows these key phases: - 1. Needs Identification - -Department leaders or clinicians identify a need for goods or services. - -Requests are reviewed for alignment with clinical efficacy, patient safety, and operational standards. - 2. Product Review and Value Analysis - -New product or service requests go through a Value Analysis Committee (VAC), which evaluates clinical justification, cost-benefit, regulatory compliance, and potential overlap with existing contracts. - -Infection control, biomed, facilities, and clinical engineering are engaged when applicable. - 3. Vendor Evaluation and Sourcing - -Approved needs trigger a sourcing event, which may include RFI (Request for Information), RFP (Request for Proposal), or direct negotiations. - -The sourcing team considers quality, cost, delivery capability, supplier diversity status, and sustainability. - -For clinical products, we may leverage Group Purchasing Organization (GPO) contracts or negotiate local agreements. - 4. Contracting and Compliance - -Legal and contract management teams review terms and ensure compliance with federal, state, and Joint Commission standards. - -All vendors must complete credentialing and meet hospital insurance, HIPAA, and safety requirements. - 5. Purchase Order Issuance and Fulfillment - -Once a contract or quote is finalized, a Purchase Order (PO) is generated through the hospital’s ERP system (e.g., Paragon) - -All purchases must be PO-based unless approved under emergency protocols. - 6. Receiving and Inventory Management - -Deliveries are routed through Receiving for inspection and verification. - -Items are asset tagged if capital, perpetual supplies are tracked through inventory systems for replenishment, usage, and charge capture. - 7. Invoice Matching and Payment - -The hospital uses a three-way match (PO, receipt/packing slip, invoice) for payment approval. - -Finance processes payments according to agreed-upon terms, and vendors can access remittance details through the supplier portal. - 8. Performance Monitoring and Review - -Supplier performance is monitored regularly for service, delivery, cost control, and issue resolution. - -Non-performing vendors may be reviewed and removed from the approved supplier list.

Website Link(s)

https://www.hollywoodpresbyterian.com/wp-content/uploads/2021/https://www.hollywoodpresbyterian.com/wp-content/uploads/2021/10/HPMC-New-Vendor-Profile-Form.pdf10/HPMC-Policy-Supplier-Diversity.pdf

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$323,723,625

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Dagmar Wilson

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Liliana Viamari, MBA

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• Vizient <vizient@emails.vizientinc.com

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