KENTFIELD HOSPITAL
1. Policy Statement
Supplier Diversity Policy Statement
Kentfield Hospital is committed to fostering diversity, equity, and inclusion in all aspects of our operations, including our procurement practices. As a diverse and inclusive organization, we actively seek to engage with minority-owned, women-owned, veteran-owned, LGBTQ+-owned, and other underrepresented business enterprises. Our Supplier Diversity Plan focuses on identifying, developing, and sustaining relationships with diverse suppliers to promote economic opportunity and innovation. We recognize that a diverse supplier base enhances our ability to deliver quality care and meet the needs of our community. Kentfield continues to develop and expand this initiative to ensure equitable access and participation for all qualified vendors.
2. Goals and Timetables
Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises
Short-Term Goals and Timetables (Next 12 Months) Kentfield Hospital is committed to laying a strong foundation for supplier diversity. Over the next 12 months, we aim to: • Identify and assess current vendor demographics to establish a baseline of diverse supplier engagement. • Develop a supplier diversity outreach strategy focused on connecting with minority-owned, women-owned, LGBTQ+-owned, veteran-owned, and disabled veteran business enterprises (DVBEs). • Update procurement materials and RFP templates to encourage participation from certified diverse businesses. • Train key procurement and department staff on inclusive purchasing practices by Q2 of the fiscal year. These efforts are intended to increase awareness and inclusion without establishing specific quotas, in alignment with California state guidance.
Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises
Long-Term Goals and Timetables (1–5 Years) Our long-term goals reflect a sustained commitment to supplier diversity, including: • Increase the percentage of spend with diverse suppliers year-over-year through ongoing relationship-building and inclusive sourcing practices. • Establish a formal Supplier Diversity Policy integrated into our procurement manual by Year 2. • Create a reporting mechanism to monitor progress and evaluate the impact of supplier diversity efforts annually. • Collaborate with local and regional business development organizations to provide technical assistance and mentorship opportunities to small and diverse suppliers. • Incorporate supplier diversity as a component of our ESG (Environmental, Social, Governance) strategy by Year 3. These goals support the advancement of equity in healthcare-related procurement while enhancing innovation, competition, and community economic growth.
3. Outreach and Communication
Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers
Kentfield Hospital encourages and supports efforts to diversify our supplier base through proactive outreach and communication strategies. We recognize the value that women-owned, minority-owned, LGBTQ+-owned, veteran-owned, and disabled veteran-owned businesses bring to the healthcare environment. Supplier Engagement and Sourcing: • We participate in local and regional business expos, supplier diversity fairs, and industry networking events to identify and connect with diverse suppliers. • We encourage prime contractors and vendors to include diverse subcontractors in their proposals and purchasing pipelines. • Vendor opportunities are made publicly available on our website and shared through community business organizations that support underrepresented businesses.
Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers
Internal Communication and Education: • Procurement staff receive training on inclusive sourcing practices and are encouraged to seek and vet suppliers who reflect the diversity of our patient population. • We maintain a list of certified diverse suppliers and distribute it internally to departments seeking procurement partners. • Employees involved in purchasing decisions are guided to consider diversity certifications and community impact during vendor selection processes.
Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises
Community and Organizational Partnerships: • We collaborate with local chambers of commerce, small business associations, and diversity councils to increase awareness of procurement opportunities. • Kentfield also engages with advocacy organizations supporting diverse entrepreneurs and includes them in outreach for upcoming bidding opportunities. Our goal is to create transparent and inclusive channels of communication that support equitable access to hospital procurement opportunities for all qualified suppliers.
4. Support and Supplier Resolutions
Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises
Support and Supplier Resolutions Support for Diverse Suppliers: Kentfield Hospital is committed to supporting and strengthening the participation of diverse suppliers including women-owned, minority-owned, LGBTQ+-owned, and disabled veteran business enterprises—within our procurement processes. To advance this commitment, we: • Collaborate with local and statewide organizations such as small business development centers (SBDCs), minority business councils, and supplier diversity certification agencies. • Promote awareness of certification programs through our vendor outreach efforts, helping small and diverse businesses access formal certification pathways (e.g., NMSDC, WBENC, CPUC, DVBE). • Provide educational opportunities by sharing procurement best practices and upcoming bid opportunities through hospital-sponsored vendor forums and business development events. • Encourage mentorship and capacity-building partnerships between established vendors and smaller or emerging diverse suppliers. These efforts aim to create a more equitable and inclusive supplier environment that supports long-term growth for diverse businesses in healthcare.
Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier
Supplier Resolution Practices: Kentfield Hospital is committed to fair and transparent practices when issues arise that may prevent a business from becoming or remaining a supplier. Our process includes: • A designated procurement contact to address vendor concerns or disputes related to the bidding or contracting process. • Clear feedback mechanisms for suppliers who are not selected, including an opportunity to receive constructive input to improve future bids. • Ongoing communication and resolution support through our Materials Management Department, ensuring that any challenges to participation—such as documentation, certification, or compliance requirements—are addressed with fairness and clarity. • Equity-focused review practices to ensure that supplier denials or issues are not the result of discriminatory or biased processes. We are continuously evaluating our practices to ensure diverse suppliers have equitable access and support to successfully engage in our procurement processes.
5. Diversity Commission Recommendations and Planned Implementations
Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission
Past Implementation of Recommendations Kentfield Hospital has reviewed and aligned several of its procurement practices with the recommendations set forth by the Hospital Supplier Diversity Commission. In particular, we have implemented the following: • Internal education efforts to raise awareness among procurement staff and department heads about the importance of supplier diversity and inclusion. • Monitoring and baseline assessment of supplier demographics to better track progress and identify gaps in diverse supplier engagement. These implementations have supported our ongoing efforts to remove barriers and promote equitable access for all qualified vendors.
Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission
Planned Implementation of Recommendations Kentfield Hospital is committed to advancing supplier diversity efforts in alignment with the Hospital Supplier Diversity Commission’s evolving recommendations. Our upcoming initiatives include: • Developing a centralized supplier diversity dashboard to track and analyze engagement, spend, and outcomes with diverse suppliers. • Establishing supplier mentorship opportunities by pairing emerging diverse businesses with experienced vendors for knowledge transfer and contracting readiness. • Strengthening relationships with certifying bodies and advocacy groups to expand the pool of certified suppliers we engage with. • Formalizing a Supplier Diversity Committee to guide strategy, review data, and ensure ongoing compliance with best practices and Commission guidance. • Conducting annual reviews of our supplier diversity practices and outcomes to assess performance and adjust goals accordingly. These planned actions demonstrate Kentfield’s continued commitment to equitable sourcing and community-based economic development.
6. Procurement Process and Certification
Please describe your hospital's procurement process
Procurement Process and Certification Kentfield Hospital follows a standardized, transparent procurement process to ensure fair and equitable access to all qualified suppliers, including diverse businesses. The process includes the following key steps: 1. Needs Identification: Departments submit purchasing requests based on operational, clinical, or capital needs. 2. Vendor Sourcing: The Materials Management and Purchasing Department identifies potential suppliers, giving preference to those with relevant diversity certifications where applicable. 3. Competitive Bidding: For qualifying purchases, a Request for Proposal (RFP) or Request for Quotation (RFQ) process is initiated to solicit bids from multiple vendors, including diverse suppliers when available. 4. Evaluation Criteria: Bids are evaluated based on price, quality, service, compliance, and alignment with diversity objectives. 5. Vendor Selection and Contracting: Contracts are awarded to the most responsive and responsible vendors, with efforts made to include diverse suppliers where feasible. 6. Ongoing Review: Contracts are monitored for performance and re-evaluated regularly, ensuring continued compliance with hospital standards and supplier diversity goals. Supplier Certification Kentfield Hospital encourages all diverse suppliers to obtain third-party certifications from recognized agencies such as: • National Minority Supplier Development Council (NMSDC) • Women’s Business Enterprise National Council (WBENC) • California Public Utilities Commission (CPUC) • Department of General Services (DGS) • National LGBT Chamber of Commerce (NGLCC) • Department of Veterans Affairs (for DVBE status)
Website Link(s)
http://www.kentfieldhospital.org
Do you require suppliers to be certified?
No
Do you accept self-certification
No
7. Diverse Supplier Spending
Diverse Procurement Spending by Minority
For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.
| Business Ownership | Tier 1 Procurement | Tier 2 Procurement | Total Procurement |
|---|---|---|---|
| African American | -- | -- | -- |
| Hispanic American | -- | -- | -- |
| Native American | -- | -- | -- |
| Asian Pacific | -- | -- | -- |
| Unknown Minority | -- | -- | -- |
| Total | -- | -- | -- |
Diverse Procurement Spending by Other
For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.
| Business Ownership | Tier 1 Procurement | Tier 2 Procurement | Total Procurement |
|---|---|---|---|
| Minority* | -- | -- | -- |
| Women | -- | -- | -- |
| LGBT | -- | -- | -- |
| Disabled Veteran | -- | -- | -- |
| Less Duplicate Amount (-) | -$0 | --- | -$0 |
| Combined Total | $0 | -- | $0 |
*Total from the Diverse Procurement Spending by Minority table.
What is your hospital's total procurement (including diverse and non-diverse suppliers)?
$5,793,990
Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.
8. Supplier Point of Contact
Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.
Name: Arnold Adrineda
Enter the contact information for the individual of the diverse business outreach liaison of your hospital.
Name: Gurjot Singh
Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov
9. Third Party Procurement
Third Party Procurement
None.
Looking for Related Reports?
For assistance or to provide feedback, please contact us via email at supplier.diversity@hcai.ca.gov