Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

The Valley Presbyterian Hospital Supplier Diversity Program's goal is to attract, support, partner and engage in mutually beneficial strategic business relationships with diverse business suppliers so as to provide equal access to VPH purchasing opportunities and promote supplier participation to reflect the diverse business community and patient population.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Valley Presbyterian Hospital’s short-term supplier diversity goals focus on expanding access to procurement opportunities for women, minority, LGBT, and disabled veteran business enterprises while avoiding quotas. Over the next 12 months, the hospital will continue using its Supplier Gateway Portal to review current purchasing activity, identify product and service categories where diverse suppliers may be available, and post applicable contracting opportunities for national, local, and community-based suppliers. Within the next 6 to 12 months, Supply Chain will work with the hospital’s Group Purchasing Organization to review primary and secondary spend, identify areas where diverse suppliers can be considered, and increase awareness of qualified suppliers in relevant purchasing categories. The hospital will also continue participating in supplier diversity expos and similar outreach events sponsored by its Group Purchasing Organization or health care partners to provide diverse suppliers with equal access to information about hospital procurement needs. During the same short-term period, Valley Presbyterian Hospital intends to improve supplier access by developing or updating a website connection that allows interested suppliers to contact the Supply Chain team and learn how to be considered for future opportunities. As information becomes available, the hospital will use supplier registration, spend review, outreach activity, and contracting opportunity data to better understand participation by women, minority, LGBT, and disabled veteran business enterprises and to support future reporting and program development.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Valley Presbyterian Hospital’s long-term supplier diversity goals are to build a more structured, transparent, and sustainable approach to identifying and considering women, minority, LGBT, and disabled veteran business enterprises for procurement opportunities. Over the next three to five years, the hospital intends to strengthen its supplier diversity efforts by improving supplier outreach, expanding awareness of available contracting opportunities, and developing more consistent internal processes for reviewing qualified diverse suppliers when purchasing needs arise. As part of this long-term approach, Valley Presbyterian Hospital will continue working with its Group Purchasing Organization and other health care partners to identify diverse suppliers in applicable product and service categories. The hospital also intends to use supplier registration information, spend review data, and outreach activity to better understand where diverse suppliers are currently represented and where additional opportunities may exist. These efforts are intended to support equitable access to procurement opportunities and are not intended to establish quotas or guarantee contract awards. Over time, Valley Presbyterian Hospital will seek to improve communication with prospective suppliers by maintaining an accessible supplier contact or registration pathway through its website or other appropriate channels. The hospital will also continue evaluating ways to educate internal stakeholders about supplier diversity goals, encourage consideration of qualified diverse suppliers, and support future reporting as additional information becomes available. Where data or program elements are still developing, the hospital will continue to share relevant updates as appropriate and use those findings to guide future supplier diversity planning.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

Valley Presbyterian Hospital encourages and seeks out potential prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises through a combination of supplier outreach, registration access, procurement review, and collaboration with purchasing partners. The hospital’s Supply Chain team uses its Supplier Gateway Portal and related supplier intake processes to provide interested businesses with a pathway to share company information, certifications, products, services, and contact details for consideration in future procurement opportunities.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

As part of the supply chain team – all buyers are being educated and trained in the utilization of the Gateway Portal in an effort to include opportunities for suppliers in our purchasing process and supplier selection process. It is our intention to provide equal access for all suppliers to participate.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

Valley Presbyterian Hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises through supplier registration resources, procurement communication channels, and participation in supplier diversity outreach activities. The hospital uses its Supplier Gateway Portal and related supplier intake processes to provide interested businesses with a way to share information about their company, certifications, products, services, and contact information for future consideration. The hospital also works with its Group Purchasing Organization and health care partners to identify and communicate with qualified diverse suppliers in relevant product and service categories. When available, Valley Presbyterian Hospital participates in supplier diversity expos, networking events, and other outreach opportunities that help connect diverse suppliers with hospital purchasing representatives and provide information about potential procurement needs.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

The hospital supports supplier diversity by maintaining open communication with current and prospective suppliers and by encouraging procurement staff to consider women, minority, LGBT, and disabled veteran business enterprises when sourcing goods and services. We interact with the procurement ecosystem by reviewing supplier qualifications, certifications, pricing, quality standards, lead times, service capabilities, and overall supply chain resilience before transitioning or awarding business. When diverse suppliers are identified, we work with them to better understand their capabilities and to determine whether they can meet hospital requirements for patient care, safety, compliance, operational continuity, and value. We also recognize the role of external organizations that promote, certify, or connect diverse business enterprises with healthcare purchasers, including public supplier diversity reporting programs, chambers of commerce, certification bodies, group purchasing organizations, and local business networks. Where formal partnerships, certification-verification processes, or outreach programs are not yet fully documented or available, the hospital is continuing to develop its supplier diversity approach and will use available reporting opportunities to provide updates as additional information, partnerships, or program elements become available.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

When the hospital identifies an opportunity to bring on a diverse supplier, we do not view supplier status itself as a barrier. Any issues that may limit or impede an enterprise from becoming a supplier are typically related to operational or business requirements, such as pricing, supply chain resiliency, delivery frequency, service capability, product availability, quality standards, or compliance with existing contracts and vendor obligations. When these issues arise, the hospital works to resolve them through communication, collaboration, and partnership with the supplier. This may include clarifying hospital requirements, discussing pricing or delivery expectations, reviewing contract timing or compliance considerations, and determining whether the supplier can meet the needs of patient care and hospital operations. Where information about specific processes or formal programs is not yet available, the hospital continues to develop its approach and will share additional updates as supplier diversity practices, supporting documentation, or related procurement processes become available.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

We have recommended community outreach through participating in the HASC diverse supplier workshops, networking, and participating in online workshops throughout the year. We have had some good leads through this process.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Valley Presbyterian is a member of the Vizient Group Purchasing Organization, and we have participated in the Supplier Gateway Diversity Platform. This platform analyzes our spend and identifies potential Vizient Contracted Diverse Suppliers. We plan on utilizing this platform more fully going forward in order to help with the AB962 initiatives.

6. Procurement Process and Certification

Please describe your hospital's procurement process

The general process is as follows: Departments order supplies or Services through the Purchasing Department We then go to our contracted vendors to create Purchase orders and provide them to the suppliers Once we receive in the goods, we deliver them to the requesting departments We have a warehouse for commonly used products for clinical areas, and we order products for this area every business day, and deliver to the clinical units every day. We routinely analyze our spend, vendor mix, and products for standardization, and savings opportunities. Supply Chain has routine Value Analysis Committee meetings to discuss new item requests, as well as savings / standardization opportunities for clinical areas.

Website Link(s)

https://www.valleypres.org/contact-us/

Do you require suppliers to be certified?

Yes

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$162,764,112

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Dallas A Ryan

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Dallas A Ryan

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• https://www.vizient.com/

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