Hospital Supplier Diversity Plans

1. Policy Statement

Supplier Diversity Policy Statement

Pomona Valley Hospital Medical Center is committed to supporting the local community by contracting with underserved minority businesses. Traditional underrepresented businesses will include small businesses, minority-owned business enterprises, women-owned business enterprises, LGBTQ owned business enterprises, and disabled veteran-owned businesses.

2. Goals and Timetables

Please describe your hospital's short-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Advance supplier diversity by strengthening internal knowledge, engagement, and accountability through active participation in regional initiatives and structured program development. Participate in biannual supplier diversity roundtables and quarterly Hospital Supplier Diversity Committee meetings hosted by Communities Lifting Communities and the Hospital Association of Southern California to remain aligned with regional strategies, policy developments, and leading practices for inclusive procurement. Leverage these forums to drive measurable progress by fostering cross-institution collaboration, sharing performance insights, and integrating emerging best practices into PVHMC’s procurement operations. Expand external engagement and market visibility by attending the annual Supplier Diversity in Health Care Conference to strengthen relationships with certified diverse vendors and position PVHMC as a committed and accessible contracting partner. Operationalize the utilization of MMIS diversity classification codes to intentionally identify and target qualified diverse vendors during the RFP process, driving proactive outreach, expanding the competitive vendor pool, and creating measurable opportunities for underutilized businesses to participate in contracting opportunities.

Please describe your hospital's long-term goals and timetables, but not quotas, for increasing procurement from women, minority, LGBT, and disabled veteran business enterprises

Advance long-term supplier diversity and inclusive economic impact by actively participating in regional initiatives led by Communities Lifting Communities and the Hospital Association of Southern California. Contribute to technical assistance and capacity-building efforts that strengthen diverse suppliers’ ability to meet hospital contracting requirements and compete effectively for procurement opportunities. Engage as an active partner in the Southern California Regional Impact Purchasing Collaborative, supporting a cross-sector ecosystem that connects health systems with economic development organizations. Through this collaboration, PVHMC will help drive coordinated regional strategies that develop, prepare, and connect diverse businesses to meaningful contracting opportunities, fostering sustainable supplier growth, expanding the qualified vendor pool, and advancing health equity through inclusive procurement.

3. Outreach and Communication

Please describe the methods in which the hospital encourages and seeks out both prime and subcontract suppliers from women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

PVHMC’s outreach and communication strategy is designed to strengthen engagement with diverse suppliers, improve data visibility, and embed inclusive practices across the procurement lifecycle. Procurement leadership actively participates in events, conferences, and collaborative forums hosted by Communities Lifting Communities and the Hospital Association of Southern California to identify communication gaps, understand supplier barriers, and align with regional best practices. In 2025, PVHMC operationalized several key initiatives to enhance supplier diversity engagement. Diversity classification codes were implemented within internal systems to improve visibility into the diversity status of existing vendors and support informed sourcing decisions. In 2024, the organization also conducted a comprehensive outreach campaign, inviting all current vendors to register their diversity status through Supplier Gateway, PVHMC’s designated vendor diversity platform. To ensure sustainability and consistency, diversity data collection was integrated into the onboarding process for all new vendors. Additionally, standardized diversity language was embedded into all Requests for Proposals (RFPs), bids, and quotes, reinforcing expectations for vendors to disclose their diversity status and encouraging participation from certified diverse suppliers. Collectively, these efforts establish a structured, transparent, and proactive approach to advancing supplier diversity through targeted communication and engagement.

Please describe the methods in which the hospital encourages its employees involved in procurement to seek out women, minority, LGBT, and disabled veteran business enterprises to become potential suppliers

PVHMC encourages employees involved in procurement to actively identify and engage women, minority, LGBT, and disabled veteran-owned business enterprises through a combination of training, tools, and performance expectations embedded into daily workflows. Procurement staff are engaged through ongoing education and participation in supplier diversity roundtables, conferences, and collaborative forums hosted by Communities Lifting Communities and the Hospital Association of Southern California. These forums provide practical guidance on inclusive sourcing strategies, increase awareness of diverse supplier networks, and reinforce the organization’s expectations for equitable procurement practices. Internally, employees are equipped with system-based tools to support action. Diversity classification codes within the MMIS enable procurement staff to identify certified diverse vendors and intentionally include them in sourcing events and RFP opportunities. Standardized diversity language in all RFPs, bids, and quotes further reinforces expectations for supplier inclusion and employee accountability in outreach efforts. Employee engagement is also supported through structured processes, including the integration of supplier diversity data collection into vendor onboarding and the use of Supplier Gateway as a centralized platform for identifying and connecting with diverse suppliers. Staff are encouraged to proactively outreach to registered diverse vendors and expand participation in competitive bidding. Through these methods, PVHMC creates clear expectations, provides practical tools, and fosters a culture of accountability, ensuring that employees play an active role in expanding opportunities for diverse suppliers and advancing inclusive procurement practices.

Please describe the methods in which the hospital conducts outreach and communication to women, minority, LGBT, and disabled veteran business enterprises

PVHMC supports outreach events alongside Communities Lifting Communities and the Hospital Association of Southern California. These events are focused on creating opportunities for underrepresented businesses to engage directly with the PVHMC Procurement Team and allow us to showcase our commitment to supplier diversity initiatives and explore potential contracting opportunities.

4. Support and Supplier Resolutions

Please describe the methods in which your hospital supports, partners with, or interacts with organizations and other entities in the procurement ecosystem that promote, certify, or contract with women, minority, LGBT, and disabled veteran business enterprises

PVHMC supports outreach events alongside Communities Lifting Communities and the Hospital Association of Southern California, focused on creating opportunities for underrepresented businesses to engage directly with diverse businesses, showcase our commitment to supplier diversity initiatives, and explore potential contracting opportunities.

Please describe the methods in which your hospital resolves any issues that may limit or impede an enterprise from becoming a supplier

PVHMC is committed to fostering inclusive, collaborative supplier relationships by actively supporting enterprises in overcoming barriers to entry. We provide clear guidance, education, and consultation to help vendors navigate procurement processes, compliance requirements, and quality standards. When requirements are not initially met, we offer constructive feedback and, where feasible, outline actionable steps for improvement. Our Supply Chain team remains accessible and responsive throughout the engagement process, ensuring vendors receive timely support and clarity at each stage. Through this structured and transparent approach, PVHMC empowers qualified and capable enterprises to successfully participate in and grow within our supplier network.

5. Diversity Commission Recommendations and Planned Implementations

Please describe the past implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

PVHMC has implemented the following recommendations from HSDC and, in many cases, followed the spirit of these recommendations by implementing internal protocols that support them. 1. PVHMC leadership created a supplier diversity policy statement that promotes the use of diverse suppliers. 2. PVHMC leadership developed and implemented hospital supplier diversity procurement metrics, which are produced by our GPO partner (Vizient), our Diversity Platform Partner, Supplier Gateway, and our Primary Distributor (Owens & Minor). 3. PVHMC leadership developed and implemented procurement processes and policies to document and mitigate internal criteria that may limit or impede diverse suppliers’ ability to competitively respond to bids. 4. PVHMC leadership developed and implemented a supplier diversity webpage through our diversity partner, Supplier Gateway, to inform diverse suppliers of the hospital's procurement process, allow them to identify themselves as diverse, provide certification information as well, and provide them with our contact information. 5. PVHMC leadership requires our primary distributor partner and our GPO partner to measure and report on spend with diverse suppliers. 6. PVHMC leadership has incorporated diversity language in processes related to onboarding new vendors. 7. PVHMC leadership has incorporated diversity language into all contracts, requests for bids, quotes, and pricing. 8. PVHMC leadership encourages all enterprises to obtain their certification through an authorized certification body.

Please describe the planned implementation of relevant recommendations made by the Hospital Supplier Diversity Commission

Our medical center is committed to advancing equity within procurement by creating inclusive, accessible pathways for underrepresented businesses to engage as trusted partners. We continuously refine our processes to enhance transparency, accountability, and support, ensuring fair and equitable opportunities for all suppliers. This commitment reflects our dedication to building meaningful partnerships that align with and represent the diverse communities we serve.

6. Procurement Process and Certification

Please describe your hospital's procurement process

As a Vizient GPO member, Pomona Valley Hospital Medical Center is committed to advancing economic development through expanded supplier choice and increased engagement with diverse businesses. We leverage Vizient’s competitively priced agreements, expertise, and data reporting capabilities to support our supplier diversity goals. Through Vizient’s Supplier Diversity Program and the implementation of Supplier Gateway, the selected Supplier Information Management (SIM) platform, PVHMC has enhanced its ability to identify, track, and promote qualified diverse vendors. These efforts strengthen vendor visibility and support increased procurement activity with minority, woman, disability, LGBT, and veteran-owned business enterprises.

Website Link(s)

https://pvhmc.suppliergateway.com/Index.aspx

Do you require suppliers to be certified?

No

Do you accept self-certification

No

7. Diverse Supplier Spending

Diverse Procurement Spending by Minority

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

Diverse Procurement Spending by Other

For the reporting period, enter the dollar amounts procured by your hospital from those business enterprises that employ the majority of their workforce in California.

What is your hospital's total procurement (including diverse and non-diverse suppliers)?

$326,623,552

Procurement means the purchase or lease of supplies, services, equipment, and capital expenditures related to buildings and fixed equipment during the previous calendar year. Procurement does not include items such as employee salaries and wages, fixed asset depreciation, amortization, or taxes.

8. Supplier Point of Contact

Enter the contact information for the individual that business enterprises who are interested in contracting with your facility can reach out to.

Name: Vilma Olazaba

Enter the contact information for the individual of the diverse business outreach liaison of your hospital.

Name: Vilma Olazaba

Hospital Contacts for Diverse Business Enterprises are available upon request. Please send request via email to supplier.diversity@hcai.ca.gov

9. Third Party Procurement

Third Party Procurement

• Vizient
• https://www.vizientinc.com/

10. Other Relevant Information

Pomona Valley Hospital Medical Center (PVHMC) welcomes the opportunity to partner with local and underrepresented businesses as part of our commitment to equity and inclusion in our supply chain. We are proud to partner with SupplierGATEWAY, a third-party Supplier Information Management platform, to help identify and engage diverse vendors and expand access to procurement opportunities. We encourage vendors to register, share their capabilities, and reach out to us directly with any questions. Our team looks forward to meeting you and supporting you in understanding our procurement process and how to engage in future sourcing opportunities with PVHMC. To register, please visit: https://pvhmc.suppliergateway.com/Index.aspx.

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